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Desktop Alerts: Yes or No?

Friday, March 2nd, 2007 by | Filed Under: MS Office Help, MS Outlook

Desktop Alerts: Yes or No?

Do you use MS Outlook 2003?

Ever see something like this pop up on your desktop?

Yep, that’s Outlook’s desktop alert. It’s a pretty cool little item that lets you open or delete an e-mail from your current location, if you are quick enough with the mouse to catch the alert.

However, I don’t know about you, but my desktop is often displayed to my entire class while I’m teaching, so having this pop up isn’t always the best idea. That’s especially true when the junk mail comes through.

So, let’s take a look at how to turn this feature off. And for those who like the alerts, let me show you where the options are for controlling them.

To start, we need to go to the Tools menu, Options choice.

In the Options window, we need the Preferences tab.

Click the E-mail Options button.

Next, we need to click the Advanced E-mail Options button.

At this point, you need to locate the Display a New Mail Desktop Alert option.

Uncheck it to turn the alerts off then click OK three times to return to Outlook.

On the other hand, if you like the alerts and would like to see what options you have in regards to them, click the Desktop Alert Settings button.

The Desktop Alert Settings window will open, offering two options.

You can set the length of time the alert is displayed, as well as, the transparency of the alert. The higher the transparency percentage, the more “see through” it becomes.

If you want to see what a transparency setting looks like, click the Preview button (bottom left corner of the window).

When you have everything set to make you happy, click OK four times to return to Outlook.

There you have it. The only question now is: Alerts on? Alerts off?

Decisions, decisions!

~ April

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