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Did You Know?

Posted By On July 13, 2007 @ 3:10 PM In MS Office Help,MS Word | No Comments

Did You Know?

Did you know that in MS Word, you can edit your document while the Find window is still open?

I know, I know. I hear you!

Every time you’ve ever tried to edit a document while a window (such as the font formatting window) is open, you get nowhere. That window just sits there, open and waiting. You certainly aren’t going to make any changes to the document until you’ve made your choices and either clicked OK or Cancel.

It’s hard to believe the Find window behaves differently, isn’t it?

Yeah, I thought so too, but then I tried it and sure enough, it worked!

I had the Find window open, clicked out into my document and poof, my cursor appeared in the document, allowing me to edit as much as I wanted.

Now, I should mention that the Find window remains on top until you close it, but it does lose focus (its title bar lightens, denoting that it isn’t the window with the current focus) and it can be dragged around the screen.

When you need the Find function again, simply click into the window. It will resume control and you’re back on your way!

~ April

Did You Know…

Posted By On June 30, 2006 @ 10:34 AM In MS Office Help,MS Word | No Comments

Did You Know…

…that you can set the vertical alignment of a Word document just the way you want it?

That is, you can tell Word whether to align the text at the top of the page, the bottom of the page, the center of the page or to justify the text on the page.

This one sure could come in handy if you’re trying to accommodate some weird spacing or if you’re simply looking for the “finished” look (for full pages to go from top to bottom margins). It could save you a bit of pain from the headache of extra spacing, margin adjustments and the endless work created when you’re trying to “move” text and leave white space.

Interested?

Good, then let’s get to work.

To set the vertical alignment in Word, simply go to the File menu, Page Setup choice.

When the Page Setup window opens, go to the Layout tab.

Use the pull down menu to make your selection.

  • Top alignment is the default and will align all text starting at the top margin.
  • Bottom alignment will align all text on the page with the bottom margin.
  • Center alignment will align all text around the center of the page.
  • Justify will take full pages and add extra space between lines to ensure that the text fills from the top margin to bottom margin. Partial pages of text will still align to the top.

When you’ve made your decision, click OK.

Poof! Page aligned as needed with absolutely no pain!

~ April

Did You Know…

Posted By On January 27, 2006 @ 3:39 PM In MS Office Help,MS Word | No Comments

Did You Know…

…that a paragraph in MS Word doesn’t necessarily mean complete sentences and all that other stuff the English teacher taught you?

Well, to Word it doesn’t.

You can be sure that English teachers will disagree, but here’s the scoop.

Word considers a paragraph to be the text between two paragraph marks.

Okay, so I can already hear you asking …paragraph marks?

Yep. They look like this.

You’ve never seen that in your Word documents, have you?

No, I’m sure you haven’t, but let me assure you, they’re in your document. They’re just one of the many hidden marks Word puts in to indicate spaces, enters, tabs, etc. You may not see them, but believe me they exist.

(It is possible to have Word display these marks by clicking the button on the Standard toolbar that contains the paragraph symbol. It’s a toggle button so click it once to display the hidden marks and again to re-hide them).

Basically, Word inserts a paragraph mark anytime you hit the Enter key.

For example, if you’re making a list of items, each item becomes its own paragraph every time you hit Enter.

Why do you care?

Let me tell you, there are a lot of instructions and references to a paragraph in Word. As I’ve worked with people, I’ve noticed one thing—they usually see a paragraph only in the traditional format. Because of this, single word lists just don’t register in their thinking process.

The result?

Put simply, they’re often confused with instructions. It’s hard to follow instructions when you don’t know the definitions (at least Word’s definitions) of the terms.

So, now that we’re clear on what Word means, keep an eye out for tomorrow’s cool trick for your paragraphs.

~ April

Did you know…

Posted By On November 16, 2004 @ 2:44 PM In MS Office Help | No Comments

Did you know…

…that in “Print Preview” you can choose to display more than one page at a time?

I’m sure we all know about the benefits of Print Preview, but wouldn’t it be nice to see how the pages are flowing one after another? You know, to see where page breaks are landing, how pictures, tables and graphs are placed on the pages. Basically to make sure that it looks like a professional job from start to finish.

To take a look at your document from a multiple-page viewpoint you simply need to know about the Multiple Pages button.

image

Did you find it in the Print Preview toolbar?

Once you do locate the button, click it.

You should get the drop down which allows you to choose how many pages to display (how many high by how many wide).

Make your choice and release the mouse button.

Multiple pages before your very own eyes!

PS: to return to just one page previewing click the One Page button just to the left.


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