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Drop Cap

Friday, June 30th, 2006 by | Filed Under: MS Excel, MS Office Help, MS PowerPoint, MS Word

Drop Cap

What is a drop cap? Well, it is that ever so small, yet beautiful addition to a document. You may be amazed at how easy it is to put such a great touch on your documents.

To put a Drop Cap on your publication, you should first decide where the drop should happen.

Once the decision is made, the rest is quick and easy.

You begin by placing the cursor in the paragraph where you want the Drop Cap to be.

Then, go to the Format menu, Drop Cap choice.

A Drop Cap window will open, allowing you to choose which type of drop you would like.

The choice on the left is no drop, just the regular text.

The middle box will drop the first letter within the text, wrapping all the text around the larger letter. (Just like the paragraph I began the tip with).

The last box will put the larger letter completely in the left margin.

When you choose either of the Drop Cap choices, you should notice that the bottom of the window becomes active, allowing you to decide three things.

First, the font of the dropped letter; second, how many lines in the text the letter should drop and third, how far away the letter should be from the text.

These three options are truly a matter of choice. The more lines you drop the letter, the larger it becomes.

I would also like to note that when you choose a font, it does not change the font of the whole paragraph. It just the letter to be dropped.

If you decide to change the font of the letter after it’s been created, you can simply highlight the letter and change the font the same way you would normally change it.

Now, during my research for this tip, I was able to find a Drop Cap for MS Word. Unfortunately, I was not able to find a Drop Cap in either MS Excel or PowerPoint. The only way I could get this effect into either of these programs was to type the complete paragraph in MS Word and create the Drop Cap. I finished in Word by highlighting the entire paragraph and completing a copy.

Then I went to either Excel or PowerPoint and did a Paste Special, choosing the Microsoft Word Document Object choice from the list. This puts the paragraph into the slide or worksheet as an object (like a picture). It will have grabbers on the side for moving and resizing. In order to edit the text, you’ll need to double click in the paragraph. (When you complete the editing, click outside the Word window and you’ll go back to the slide or worksheet).

Well, that’s it. An easy and quick way to dress up a document with some artistic flare. Enjoy!

~ April

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