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E-mail Groups

Posted By On May 19, 2006 @ 3:55 PM In E-Mail Help | No Comments

Q:
You’ve told us how to make groups for Outlook Express and Gmail, but what about other e-mail programs? How do you do it in Yahoo?

A:
That’s a very legitimate question and I’m glad you asked. Although many people use Outlook Express, there are still several of you who use Yahoo, Hotmail, AOL or even Thunderbird. So, here are some directions on how to create groups for other e-mail providers. Just a quick reminder: a group listing in your e-mail allows you to e-mail several people all at the same time without having to type in their e-mail addresses every time. It also helps keep your e-mail organized and makes it easier to follow.

Yahoo!

In Yahoo! e-mail, the groups are called lists instead, but it’s the same concept. To create a list, open up your Yahoo e-mail, sign in and then click on the Addresses tab. Under that, choose Add List. In the List Name box, type in what you would like to name your group. If you’re making a group so you can e-mail all your friends at the same time, name it Friends. Now, go down to the My Contacts box and type in an e-mail address of one of the people you want to include in your list. Once you do that, click on Add and it will add that address to your List Members. Continue the same process until you have everyone listed that you want in that particular group. When you’re completely finished, click on the Add List button and a contacts page will come up. You will be able to see your new group listed among the other contacts. You can then go back and make another list if you want. When you want to e-mail your group, go to Compose, click on the Insert addresses link and then checkmark the group you want to e-mail. You can checkmark them for the To: box, the CC option or the BCC option. Next, click on Insert Checked Addresses and all of the e-mail addresses of everyone in your group will automatically be placed into the e-mail. You can then type your message and send it off.

Hotmail

For Hotmail users, open up your Hotmail account and click on the Contacts tab at the top of the page. This will take you to everyone you have listed in your address book. Go ahead and checkmark each person you would like to add to a certain group. Once you have everyone selected, click on the Put in Group button. That will take you to a page where you can name your group, so go ahead and name it Friends (or whatever you’d like). This page will also show all of the contacts you already added to the list under the Group Members area. If you decide you want to add or remove some people, just highlight their address and click on Add or Remove. You can even enter new e-mail addresses using the space provided toward the bottom of the page if you wish to do that. Once you’re done, go up to the top of the page and click on the Save icon. (It’s a little small, so keep your eyes open for it). Your new group will appear along the left side of the page under Groups. When you want to e-mail your group, click on New, Mail Message and scroll down your contacts list and find the group name. Click on it once and it will automatically be put into the To: spot. Even though it will just say the group name, all of the people you added are embedded into it. So, even though you can’t see all the addresses, they are all there. Then, just type your message and send it!

AOL

Open up your AOL e-mail and click on the Address Book icon on the right side of the page. Now, on the left hand side and toward the bottom, there is a drop down menu for Group Options. Click on that and choose Add Group. First, type in your group name. All of the contacts you have saved in your AOL e-mail will be under the Contact List. Highlight whoever you want to put in the group and click the Add button. They will then be put under the Group section. You can add other contacts in the Additional Contacts in Group box as well, but that’s up to you. Once you have everyone in your group that you want, click on Save. Now, just click on the Send Mail button and the e-mail addresses of your group members will appear in the Send To: box. Just type your message and send!

Thunderbird

Groups are also called lists in Thunderbird. To create one, open up Thunderbird and click on the Address Book icon and then the New List icon. A box will come up on your screen and you can name your list, give your list a nickname and even put in a description for your list. After you have done all of that, just type in the e-mail addresses of the people you want to add to your group. Once that’s done, click OK. Now, go to the Write icon to compose your e-mail. Your new group name will be on the left hand side of the page. Highlight it and click on Add to To: and it will automatically be put in the To: field. Now, you can type your e-mail and send it off to all of the people in that group without any hassle.

Now you can go and create as many groups as you want and send your e-mails with ease!

~ Erin


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