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Excel Cells Into MS Word

Friday, September 8th, 2006 by | Filed Under: MS Excel, MS Office Help, MS Word
 
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Excel Cells Into MS Word

Have you ever tried to copy and paste cells from Excel to Word?

What happened?

I bet you went to Excel, highlighted the cells, copied the cells, went to Word, pasted the cells and poof! There they were.

Sounds great, doesn’t’ it?

Yeah, and it can be, but if you’re using Word and Excel 97, there are some slight problems.

You might notice that you can’t seem to easily move the cells.

Oops! No handles to grab means no easy moving going on here.

In addition, if you’re looking to make the whole thing bigger, you’re going to have to go through a bit a trouble. With no handles, there’s no easy click and drag option to change the size.

And one more thing, for those of you who like to embed the cells into your text with text wrapping, you’re out of luck there too.

If you’re using newer versions of Excel and Word, things aren’t as bad though.

You can move the table using the four way arrow that appears in the upper left corner when you click on the cells and there is a resizing box in the lower right corner.

I even found that you can wrap text around them.

But, I also found that the resizing wasn’t what I had in mind.

When I used the resizing box, the whole thing did get bigger, but it just didn’t look “pleasing” to me. The text stayed the same small size and everything seemed spread apart.

Not really the effect I was going for.

When I resize, I want the whole thing to scale larger or smaller. I don’t want to have to do a lot of reformatting to get the end result.

I’m a “grab the resize box, drag and drop” sort of girl. I have no patience for all the rest!

So, what’s the solution?

I mean, I love to use Excel to create my tables and then bring them to Word. (After all, it’s already broken into a grid, so I don’t have to draw one).

Well, one idea is to copy in Excel and then use the Edit menu, Paste Special choice in Word.

In the Paste Special window, you should then select Microsoft Excel Worksheet Object as the type and click OK.

Voila! Your Excel data in Word is formatted in a way that allows for easy resizing and text wrapping.

I should also mention that the data can be edited from Word. Simply double click on the data and it will convert it to an Excel worksheet for editing.

Just one more way to have the best of both worlds!

~ April

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Excel Cells Into MS Word

Wednesday, November 17th, 2004 by | Filed Under: MS Excel
 
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Excel Cells Into MS Word

Have you ever tried to copy and paste cells from Excel to Word?

What happened?

I bet you went to Excel, highlighted the cells, copied the cells, went to Word, pasted the cells and poof! There they were.

Sounds great, doesn’t’ it?

Yeah, and it can be, but, if you’re using version 97 then there are some slight problems.

You might notice that you can’t seem to easily move the cells.

Oops! No handles to grab—no easy moving going on here.

In addition, if you’re looking to make the whole thing bigger you’re going to have to go through a bit a trouble—with no handles there’s no easy click and drag to change size.

And… one more thing, for those of you who like to embed the cells into your text with text wrapping, you’re out of luck there too.

If you’re using newer versions of Excel and Word then things aren’t so bad.

You can move the table using the four-way arrow that appears in the upper left corner when you click on the cells and there is a resizing box in the lower right corner.

I even found that you can wrap text around them.

But, I also found that the resizing wasn’t what I had in mind.

When I used the resizing box the whole thing did get bigger, but it just didn’t look “pleasing” to me. The text stayed the same small size and everything seemed spread apart.

Not really the effect I was looking for.

When I resize I want the whole thing to scale larger or smaller—I don’t want to have to do a lot of reformatting to get the end result.

I’m a “grab the resize box – drag – and drop” sort of girl. Got no patience for all the rest!

So, what’s the solution?

I mean, I love to use Excel to create my tables and then bring them to Word. (After all – it’s already broken into a grid so I don’t have to draw one.)

Well… one idea is to copy in Excel and then use the Edit menu, Paste Special choice in Word.

In the Paste Special window you should then select “Microsoft Excel Worksheet Object” as the type and click OK.

But another, possibly faster way is to change the way we copy in Excel.

Give this one a try:

Highlight the cells in Excel.

Hold down the Shift key and choose Copy Picture from the Edit menu.

Make your decisions in the Copy Picture window.

image

Click OK.

Now go to Word and use your regular old Paste.

Voila! The cells come into Word as a picture—easy moving, resizing and text wrapping no matter what your program version.

I think I should probably mention one addition item.

To edit the table data once it’s been brought in as a picture you can right click on the picture and choose Edit Picture (or Picture Object, Open choice in Word 97) from the pop up menu.

This will open the picture so you can change the data as necessary.

When you’re done click the Close Picture button and you’re back on your way.

~ April

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