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Excel Formula Explanations

Posted By __ On August 19, 2009 @ 10:24 AM In ____MS Excel__ | __No Comments__

Ever find yourself working on an Excel formula and wondering how in the world the person you’re handing this off to will ever understand some of the more complex calculations?

Short of writing lengthy documentation or spending a whole lot of time walking them through things piece by piece there probably isn’t much you can do… or is there?

What if we could put some documentation right with the formula – not a comment – but actual information in the formula?

Sounds like a plan to me so let’s take a look at how to make the “magic” happen.

Start out with your usual formula routine.

At the end of the formula add the following:

**+N(“***enter your comment text here***“)**

That’s it.

When you hit the Enter key you’ll find that the formula works as expected but that with the cell selected the formula bar displays the formula and the informational text.

Cool – now when your formula demands a small explanation you can convey it without actually having to say it, or repeat it because they forgot it.

~ April

Short of writing lengthy documentation or spending a whole lot of time walking them through things piece by piece there probably isn’t much you can do… or is there?

What if we could put some documentation right with the formula – not a comment – but actual information in the formula?

Sounds like a plan to me so let’s take a look at how to make the “magic” happen.

Start out with your usual formula routine.

At the end of the formula add the following:

When you hit the Enter key you’ll find that the formula works as expected but that with the cell selected the formula bar displays the formula and the informational text.

Cool – now when your formula demands a small explanation you can convey it without actually having to say it, or repeat it because they forgot it.

~ April

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