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Excess Spaces Be Gone!

Wednesday, November 17th, 2004 by | Filed Under: MS Office Help
 
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Excess Spaces Be Gone!

We all know about the infamous “lead foot” and the speeding tickets the condition can cause… but have you heard of the “lead thumb”?

What’s that you ask?

Well, it’s the unfortunate condition some of us have that makes our thumb stay on the space bar a little too long. The result of the condition is all of those annoying extra spaces in our text.

I don’t know about you, but it drives me crazy!

What’s the cure?

Well now, that’s an excellent question, and fortunately there’s a solution.

One way is to choose to display the non-printing characters and scan the document for double spaces.

To be honest, this isn’t my first choice for a solution. The way I see it, I’ve got to go through the entire document looking for the double dots to find those extra spaces—way too easy to overlook the problems.

Here’s the method I prefer:

Let’s use the “Find & Replace” skills from Tuesday’s issue to our benefit in an very practical way!

Try entering two spaces in the Find field and one space in the Replace field.

Then simply hit the Find Next or Replace All button to start the process.

I prefer the Replace All button since there’s usually no reason to have a double space – so why not just get rid of them all with one click?

Whichever your choice, it’s a quick cure for the “lead thumb” syndrome.

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