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Extracting Selected Pages from a PDF

I sometimes want to send a PDF file doc by email, but with selected pages only, not the whole thing. Is it possible to do that?

Extracting Selected Pages from a PDF Document

In recent years, the PDF document file format has become the standard to use when sending any manner of documents via e-mail or preparing them for download through the web. Perfect for everything from single page receipts to multi-page forms and even entire novels, the PDF file format allows for a huge variety of options in compiling documents, images, and even multimedia content into a single, easy to distribute container. Along with this variety of uses comes a large variety of options for opening, editing, and converting PDF files as needed. Despite the increasing amount of options on the market, the number one application for reading, creating, and editing PDF files is still the original Acrobat Pro from Adobe Systems Inc.

While having increased its "footprint" in computer resources required to run the program in recent years, there are many good reasons to use Adobe Acrobat when the need to edit or convert a PDF file arises. One such reason to use Adobe Acrobat Pro is its ease of use in modifying PDF files when only a select number of pages need to be saved and/or e-mailed to another party.

Surprisingly, many people whom use Adobe Acrobat Pro on a regular basis are unaware that they can easily remove and replace single or multiple pages from a PDF file with just a few clicks of their mouse. This handy feature is great for removing select pages from a document, thereby highlighting only the pages your recipient needs to see; perfect for sending individual forms to only the people who need them, selected chapter excerpts from an early review copy of a new book, or simply removing unnecessary blank pages from a print copy of your document.

To get started modifying your PDF document to contain only your selected pages follow these steps:

(Note: This method is for use with the full version of Adobe Acrobat Pro, and will not work if you only have the free Adobe Acrobat Reader. If you do not have the full version of Adobe Acrobat Pro, visit Adobe [1] for a trial download and purchasing instructions.)

Step 1. Find the Adobe Acrobat Pro icon in your Start menu and click it to open the program.

Step 2. In the opening screen, click the Open icon.

Step 3. Browse to the folder holding the PDF file you would like to edit, and double click the file to open your PDF document.

Step 4. Your document will now be displayed in the main window. To the upper left of your document will be a set of 4 option icons. Click the uppermost icon Page Thumbnails.

Step 5. A new side window will open, displaying thumbnails of all the pages contained within your document. In this window, click on and select any page which you would like to remove from your document. If you would like to remove multiple pages from your PDF document, hold the Ctrl button while selecting the pages to be removed.

Step 6. Press the Delete key on your keyboard, and select OK form the confirmation dialog which appears.

Step 7. In the top most file options menu, click File>Save As>PDF, name your new, modified PDF document, and click the Save button to save it.

Your modified PDF, with only the pages you elected to keep, is now saved and ready to be transferred or e-mailed as needed.

If however, you wish to save only a single page from a PDF document, there is a second method you can utilize which may be quicker/easier than the above method for such situations:

Step 1. Begin by following steps 1-4 above to open and display your PDF document, along with the Page Thumbnails window.

Step 2. In the Page Thumbnails display, select the page which you wish to save to its own PDF file.

Step 3. Right click on the selected thumbnail and select Extract Pages.

Step 4. In the dialog which appears, confirm that the individual page number to be saved is correct.

Step 5. Click the OK button and a new window appears, displaying only your selected page.

Step 6. Save your file in the same way you did in Step 7 above, File>Save As>PDF

You now have extracted and saved a single page PDF file.

As you may have noticed during the course of this tutorial, there are many more options for modifying, inserting, and extracting pages or batches of pages from a PDF document which extends beyond the scope of this article. All of these great options are a part of what makes Adobe Acrobat Pro a good choice for handling your PDF viewing and editing tasks over other, simpler programs. The fact that the maker of Adobe Acrobat Pro is also the owner of the PDF document file format and its specification, doesn’t hurt either.

~J. Conboy

For more information on PDFs, and for recommended alternatives to Acrobat Pro for basic editing, click here [2].