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File Name Location: A Mystery No More

Friday, February 17th, 2006 by | Filed Under: MS Excel, MS Office Help
 
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File Name Location: A Mystery No More

How much time have you wasted looking for the location of a particular MS Excel file? I mean, you’ve got the printout, but you need to make some changes and can’t seem to remember where it is, let alone what it’s called.

Ever sit back in your chair wishing that you’d thought to write it down on the printout?

What if I told you there’s a fast way to make Excel put this information on your printouts? Or, better yet, what about a way that will update the location and file name information each time you print to reflect any changes?

Could things get any better? (Okay, so in the big picture of life, they could, but at the moment you’re searching for that lost file and this tip could be a life saver).

MS Excel comes with the ability to put file name and location into the header or footer. You just have to know where to look for the setting.

To begin, we need to get to the Header/Footer tab in the Page Setup window. (You can get there via a variety of methods including the File menu, Page Setup choice or the View menu, Header and Footer choice).

Once you’ve found the Header/Footer tab, you need to decide where Excel should print this information. With that decision made, be sure to use either the Header or Footer buttons accordingly.

Excel offers certain preset headers and footers from the drop down lists located just below / above the previews. The file information is mixed into that list and if it meets your needs, then choose it and click OK. You’re done at that point.

But, if you want the header / footer to be of your own creation, you’ll be glad to learn that there’s an easy way to insert the file name and location into them as well.

To start this process, click either the Custom Header or the Custom Footer button. (These are found in the center of the Header/Footer tab).

Now that you’re into the Header or Footer window, choose left, center or right for the location of the file information by clicking into the section of your choice.

With the cursor in the section of your choice, click the Path and File button (it looks like a folder).

Excel will insert the proper command into the header / footer.

&[Path]&[File]

Make any other changes you need and click OK to go back to the Page Setup window and click OK again to exit out of the worksheet.

To verify that the information will be put on future prints, simply go to the Print Preview.

You also might want to note how obvious the command is in its setup. Clearly the location and the name of the file are separate information. If you want only the file name printed, then delete “&[Path].” If you’re looking for only the location of the file on the printout, delete “&[File].”

And there you have it! With this quick trick, unfound files could be a thing of the past.


~ April

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