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Fine Tune Your Printing Choices

Friday, August 17th, 2007 by | Filed Under: MS Office Help, MS Word
 
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Fine Tune Your Printing Choices

So, you’re in need of a hard copy from an MS Word file, but you don’t need the entire file.

Maybe you just need a page or maybe even just a section or two.

If that is all you need, why are you printing the entire document?

Good question and unfortunately, there’s no good answer.

So, let’s explore a few ways you can get Word to print only what you need.

To begin, you’ll need to go to the Print window (File menu, Print choice or Ctrl + P).

In the Page Range section, you’ll find a few choices.

By default, the All choice will be selected, but you could change it to Current page, which will print only the page where the cursor is currently located. You also could choose the Selection option, which prints whatever text was highlighted before you went to the Print window.

Below that, you’ll find the Pages option. This is where all the printing flexibility comes in.

In this field, you can enter a combination of information to get Word to print exactly what you want, with nothing more and nothing less.

To print whole pages, you can request them by page number.

2 will print only page two of the document.

2, 5 will print only pages two and five of the document.

3-8 will print only pages three through eight of the document.

3, 4-7 will print only pages three and four through seven.

Okay, so you get the idea with whole pages, but here’s a quick bonus.

By entering page numbers in reverse order, such as 7-2, you will get Word to print them in reverse order.

Why reverse order?

Well, if Word prints the last page first, it will be at the bottom of the pile when you take the stack off the printer. That means no more shuffling pages to get them into the correct order!

(You could also set the reverse order option through your Printer’s Properties window).

Now, moving on to printing sections. (To do this, you have to work with a document that’s been broken into sections by inserting section breaks).

To denote the printing of just a section, use the letter “s,” followed by the section number.

For example, if you wanted to print section two of the document, you would enter “s2″ in the Pages field.

You can use the comma to separate non-consecutive sections and the hyphen to print a range of sections.

Need to mix the page numbers with the sections?

No problem!

Use the letter “p,” followed by the page number and then “s,” followed by the section number.

For example, “p2s3″ means print page two in section three.

This too can be combined with the comma and hyphen to print both consecutive and non-consecutive parts of the document.

Now, go on and get creative and take control of your printed pages!

~ April

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