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General MS Office Shortcuts

Thursday, December 31st, 2009 by | Filed Under: MS Office Help
 
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Ctrl + Alt + V
: Displays the Paste Special dialog box after the completion of a cut or copy.
Ctrl + Z : Undo
Ctrl + Y : Redo
Ctrl + F : Opens the Find & Replace dialog box (except in Outlook).
Ctrl + L : Left aligns text (except in Excel).
Ctrl + E : Center aligns text (except in Excel).
Ctrl + R : Right Aligns text (except in Excel).

Specifically For Office 2007:

Ctrl + F1 : Toggle combination to minimize the Ribbon.
Alt + Arrow Keys : Alt activates the Ribbon then the left / right arrow keys will move between tabs and the up / down arrows will move between items on a tab.

Word:

Shift + F3 : Toggles selected text through the change case formats. (Uppercase, Lowercase, Capitalize Each Word)
Ctrl + Enter : Inserts a “hard” page break.
Ctrl + 1 : Applies single line spacing.
Ctrl + 5 : Applies 1.5 line spacing.
Ctrl + 2 : Applies double line spacing.

Excel:

Shift + Spacebar : Selects entire row containing currently selected cell(s).
Ctrl + Spacebar : Selects entire column containing currently selected cell(s).
Ctrl + ` : Toggles between displaying cell values and formulas in the worksheet.
Ctrl + Page Up / Page Down : Moves between worsheets in a workbook.

PowerPoint:

Editing Shortcuts:

Ctrl + Enter : Moves the cursor to the next content placeholder and creates a new slide when used on the last content placeholder on a slide.
Page Up : Moves up one slide.
Page Down : Moves down one slide.

Presentation Shortcuts:

Shift + B : Toggles between the current slide and a black screen without exiting the presentation.
Shift + W : Toggles between the current slide and a white screen without exiting the presentation.
Slide Number, then Enter : Jumps presentation directly to the given numbered slide.

Outlook:

Ctrl + Shift + I : Takes you directly to the Inbox.
Ctrl + Shift + O : Takes you directly to the Outbox.
Alt + 1 : Takes you to Mail on the Navigation Pane.
Alt + 2 : Takes you to the Calendar on the Navigation Pane.
Alt + 3 : Takes you to Contacts on the Navigation Pane.
Alt + 4 : Takes you to Tasks on the Navigation Pane.
Alt + 5 : Takes you to Notes on the Navigation Pane.

~April

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