Many of us use the Print Screen button to capture screenshots… basically it’s a copy of whatever was on the screen when you hit the button and then it’s available to paste into your programs.
You may also know about the advantage of combining the Alt key with the Print Screen – it captures only the active window or dialog box.
And then, for those of you with Windows Vista or Windows 7, you’ve found that it comes with the Snipping Tool, which allows you to choose any part of a screen for the shot.
(Of course there are other programs to use, but I just wanted to cover what you’d find without using yet another program on top of Word and Windows.)
At any rate, with the release of Word 2010, we found that Microsoft gave us yet another tool for capturing screenshots…
Now, before you ask why, since you have all these other options, let me say that it does work differently, and can allow you to capture some of your screenshots without ever leaving Word.
With that said, let’s investigate Word’s contribution to our screenshot tools.
We’ll start on the Insert tab of the Ribbon, Screenshot button.
When you click the Screenshot button, you’ll find a drop-down box with thumbnails of currently open (not minimized) screens.
If you choose one of the thumbnails, the entire screen displayed will be inserted into your document at the point where your cursor is currently located.
Once in your document, the picture can be formatted just like any other picture… you can crop, move and wrap text around it. A Picture Style can be applied, you can change shape, add or change 3-D settings, shadow, reflections, etc.
For a partial screenshot, you need to try the Screen Clipping choice at the bottom of the drop-down.
With that choice, you are basically using Word’s version of the Snipping Tool.
When the Screen Clipping is activated, you’ll be taken to the last window you were viewing, and the screen will become hazy and your cursor will become a large plus sign.
At this point, you’re going to drag your cursor, creating a rectangle containing the picture you require.
When you release the mouse button, you’ll be taken back to Word where the picture created by your rectangle selection will be inserted at the location of your cursor.
That’s all there is to it… it’s the same, but different and definitely handy since you never have to leave Word to bring your picture straight into your Word document.