Tech Tips Home
The Best Tech Tips And Daily Deals
Newsletter On The Internet!

WorldStart Tech Tip And Store Search
Email: Password: Login Remember Me

Like what you see here? Subscribe to the Tech Tips newsletter!   Email: Subscribe

Google Calendar Pt. 1

Thursday, October 15th, 2009 by | Filed Under: Using The Internet

Google Calendar is a free web application offered by the Internet mogul, Google, that allows you to easily publish and share events with friends, family, and coworkers. Whether you are business minded and need to share reservations, appointments, meetings, conferences and trade shows or simply popular and your daily activities attract a huge number of followers your calendar can easily be shared with limited or full accessibility and with selected people or everyone you know.


There are several good reasons to use this service. Google Calendar allows you to share your schedules with anyone you like. Knowing when you are busy or free makes life easier for you, your family, and friends. Google Calendar is also made for small screens, allowing you to sync to your mobile phone’s built-in calendar and view your appointments on the go. Google Calendar helps you stay on schedule with customizable reminders that include an option for email notification or text messaging sent right to your mobile phone. Invitations are made easier by accepting RSVPs to your events via email or Google Calendar and you are able to access to your schedules however and whenever you want by syncing with desktop applications such as Microsoft Outlook, Apple iCal, and Mozilla Sunbird. Even if you don’t have Internet access, Google Calendar allows you to view a read only version of your calendar wherever you are. And the best reason of all? All those neat features are FREE.

So, how do we start using the Google Calendar?

1: Sign up for a Google account — it’s free, so there is no reason not to. If you already have a Google Mail (Gmail) account, you can use that account to login to the Google Calendar service.

2: Point your browser to the Google Calendar homepage ( and log in.

Supported browsers are Google Chrome, Microsoft Internet Explorer versions 6, 7, and 8, Mozilla Firefox version 2.0 or later, and Safari 3.1 for Mac OS.

Once inside, there are many things that you can do with your new Google Calendar – but first you need to decide with whom you will share it. In this article, let us first focus on how to share your Google Calendar with specific users or the entire world.

Share your calendar

How you share your calendar is up to you. You can share your calendar in a number of ways:

1: to the public
2: with specific users
3: with your domain
4: to people who do not use Google Calendar
5: via subscription feeds
6: embedding on your website
7: on your website using Google Calendar Data API

The options are numerous and quite overwhelming, so let’s learn them one by one.


Share you calendar with the public

When you choose to make your calendar public, all of your events will appear in the public search results of Google Calendar and Google Web Search. Additionally, everyone can view the calendar and its public events by adding it to their calendar list or using your Calendar Address.

If you make your calendar public and select ‘Share only my free/busy information (hide details),’ your event details won’t appear in Google Web Search or Google Calendar search results. Only your free/busy information will be visible to those who access your calendar at its address or by adding it to their calendar list.

To share your calendar with everybody, just follow these steps:

1: In the calendar list on the left, click on the down-arrow button next to the appropriate calendar, then select “Share this calendar.” (Alternatively, click on “Manage Calendars” at the bottom of the calendar list, then click the appropriate Share this calendar link.)

2: Select Make this calendar public.

3: If you don’t want others to view the details of your events, select Share only my free/busy information.

4: Click Save.

Share your calendar with specific users

You can currently share your calendar with up to 75 users per day. If you’d like to share your calendar with more users, please wait 24 hours before trying again.

To share your calendar with specific users, follow these steps:

1: In the calendar list on the left side of the page, click the down-arrow button next to a calendar, then select Share this calendar. (Alternatively, click the Settings link at the bottom of the calendar list, then select a calendar and click the Share this calendar link.)

2: Enter the email address of the person with whom you want to share your calendar.

3: From the drop-down menu, select a level of permission, then click Add. (Once you click Add, the person you selected to share the calendar with will receive an email invitation to view your calendar.)

This should give you a basic understanding of Google Calendar and how to share it with your friends, family, and coworkers. However, be mindful, the more details you share with a larger number of people, the more you open yourself up to risk – be especially careful when listing events that tell others you will be away from home at specific days and times. With that said, the next article will focus on the more advanced uses of Google Calendar including subscription feeds, Web Sites, and the Data API.

~Cory Buford

Leave a Reply

Like these tips? Get them for FREE in your email!

WorldStart's Tech Tips Newsletter

  • Tech Tips Daily - Become a tech pro! Get the very best tech and computer help sent directly to your email every weekday!

  • Tech Tips Weekly - If you don't want our Tech Tips newsletter every day, then sign up for this weekly newsletter to get the best information of the week. Sent on Fridays.

Other Newsletters

  • WorldStart's Daily Deals - Every week, we send out great deals in our Daily Deals newsletter. Many of these deals are exclusively for our Daily Deals newsletter subscribers and can't be found with our regular specials.

  • Just For Grins - Each issue includes a couple clean jokes, some funny quotes, and a hilarious reader's story. Newsletter is sent five days a week.

Enter Email Address:


Your e-mail address is safe with us!
We only use it to send you the newsletters you request. It is NEVER disclosed to a third party for any reason, ever! Plus, if you decided you don't like our newsletters (don't worry, you'll love them), unsubscribing is fast and easy.

Free Newsletter Signup

Tech Tips Daily

Become a tech pro! Get the very best tech and computer help sent directly to your email every weekday!

Tech Tips Weekly

The week's best in tech and computer help. Get your issue sent to your email every Friday!

WorldStart's Daily Deals

The very best deals on the Internet! Get a new set of incredible sales every day of the week!

Just For Grins

Clean jokes, funny quotes, and hilarious comics. Sent 5 times a week straight to your email.


Love Worldstart? Refer A Friend!

WorldStart's Premium Membership

Tip Archive