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Google’s Daily Agenda option

Tuesday, June 8th, 2010 by | Filed Under: Using The Internet

Do you know about the daily agenda option in Google Calendar? This is one of Google’s great little tweaks that not many people know about. When activated, it automatically sends your to-do list for the next 24 hours from your Google Calendar to Gmail at 5am daily, so it is in your email inbox when you wake up and log-in every day. You can edit your to-do list any time before that email is sent and it will update the list.

If you prefer another email client, you can set up a Gmail account and have it automatically forward your Gmail inbox to your preferred email account. Instructions can be found here

If you have multiple calendars in Google Calendar, you have to setup a notification for each one, which is easier than it sounds. No matter how many calendars you select, they will all come in one email, which has a list of all you have to do that day. This is great for avoiding updates from calendar like birthdays, where you just need to know the date, but don’t need a specific action to go along with it. 

I’d recommend setting up a calendar called “To Do List” and just syncing that calendar. This way you can look at all the other items for that day like “Toms Birthday”, decide what specific actions you are going to take towards it and update that on your to do list calendar. Plus, you still get all the other information backed up on your Google Calendar. 

How Do You Do It?

First things first: open Google Calendar. On the left hand side of the screen, you will find “My Calendars“. You’ll want to click the little arrow next to the calendar you want to sync. If you only have one calendar the default setting will work just fine. 


After you have clicked the arrow, go to “Notifications” and it will take you into Google Settings. Now, when you get to this point all you have to do is tick the box marked “Email” next to Daily Agenda, click Save and it’s done!



Now go back through those steps for each calendar whose contents you want sent to you daily at 5am. If you want to add a new calendar simply click on “Add” underneath the my calendar section and name it. 

I’d also recommend that you color code your calendars to your liking so that you can see which of the calendars events are most important and which aren’t. This is helpful when you get the email and can quickly scan over your to do list for today. Red is a great importance color for me.

The next morning when you wake up and log-in you will have one email in your inbox which includes all of what you have to do for that day which looks something like this.


Practical Uses

– You can use this to set goals for yourself too. You could set a goal of writing 1,000 words for your blog each day, increasing by 50 words per day. All you have to do is what it says to do in your inbox each day and you’ll be writing 2,500 words every day within one month!

– Put everything you have to do on your Google Calendar and share a calendar with others using Google’s calendar sharing features and your boss or friends can update that calendar!

– Birthday Reminders – You can check if a birthday is coming up or a fancy dress party and set a reminder to come on your calendar a fortnight in advance so you have time to prepare.

~Richard Shelmerdine

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