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How to Take Screenshots

Friday, November 5th, 2010 by | Filed Under: Computer Terms, Shortcuts & Keyboard Tricks, Uncategorized
 
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Screenshots (or screen captures), are images copied straight from your computer screen. Many of the tips here at Worldstart include screenshots to offer a visual counterpart to the text. For example, if a tip is explaining how to adjust text size in a Word 2010 document, it might include a screenshot like the one below. The accompanying text would then explain that clicking on the arrow to the right of the text point size would bring up a list of different sizes. It might also mention that numbers can be entered into the field, to change the text to the desired size.

image

As you can see, the image complements the text, by showing exactly how the computer screen should appear.

Screenshots also provide an opportunity for people to better describe computer problems. Say you’re getting an error message, and would like to be able to clearly explain the error to someone. That explanation is much more effective, when an image is included.

Attempting to use invalid characters in a file name, brought up the error message below. If this error was causing me problems, I might send this image, along with an explanation, to someone at Worldstart for assistance.

image

To take a screenshot of an active window (the one currently selected), hold the Alt key, and hit the Print Screen key (this is often abbreviated as either Prnt Scrn, or Print Scrn). So, if your error message is the active window, just click Alt + Print Screen. You’ll find the Alt key on either side of the space bar, and the Print Screen key is generally located to the right of the F12 key, in the top row.

image

Once you’ve taken the screenshot, you can paste it into a document, an email, or an image editor. Pasting is done by either using the keyboard shortcut Ctrl + V, by right clicking to bring up a Paste option in the menu, or by using the Paste option in a document’s Edit menu.

If you’d like to take a shot of everything on your computer screen, just click the Print Screen key alone. However, some versions of Windows require the Ctrl key to be held, along with the Print Screen key, for a full screenshot.

If your operating system is either Vista or Windows 7, there’s an added feature, called the Snipping Tool, which will allow you to select just what you want included in your screenshot.

To find the Snipping Tool, click Start, then Accessories. The Snipping Tool is in the Accessories folder.

image

Click on that and this little dialog box will pop up.

image

You then select an area of the screen you’d like to capture, and the Snipping Tool will offer you options about where and how to save the image.

image

image

Just go to File, then Save As, and you can choose a location, along with one of several file types. Once the file is saved, you can go to that location and open it, just as you would any other picture.

image

So, the next time you’re having a problem on your computer, and can’t quite figure out how to explain it, try taking some screenshots.

~Kevin

3 Responses to “How to Take Screenshots”

  1. Brian Rouley says:

    No mention of Snippy? Snipping tool is based on snippy, a free utility that does pretty much the same thing in Windows XP. Also, Jing is a free utility from TechSmith, that allows you to take a screen shot, or any part of your screen for that matter, and it provides a URL, so you can share it immediately on the web. I know you can’t tell us everything in a few minutes, so nice job with what you did say. But, snippy bears repeating here. Enjoy! BR

  2. Jose L. Murillo says:

    Excellent tip, as usual, your tips are out of this world, thanks.

  3. Robert Wurzburg says:

    MS Paint was the default program used to save screenshots. Not mentioned in
    the article.

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