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I Can See Clearly Now

Thursday, December 27th, 2007 by | Filed Under: MS Office Help

I Can See Clearly Now

Have you ever been frustrated while trying to insert a picture from a file? It’s a bit of a pain unless you’ve named them really well, isn’t it?

If the files have all those vague names that are sometimes nothing more than dates or combinations of numbers and letters, you’re completely lost. You insert one after another, just looking for the right one.

What a pain!

Wouldn’t it be nice to be able to see the picture before you select it for insertion?

Yep, I agree with you on that one! Well, here’s a quick way to see what you’ve got before you put it into your file.

Obviously, you need to go to the Insert menu, Picture submenu, From File choice. (In Office 2007, you’re looking for the Insert ribbon, Picture button).

When the Insert Picture window opens, you need to change the way you view your files.

You’re looking for the Views button.

In older versions of MS Office, the button looks like this:

In Office 2007, you’re looking for this button:

If you repeatedly click the button, you’ll find that the window rotates through the various ways it can display your files.

If you click on the down arrow that’s connected to the button, you’ll see a list of viewing choices. (You may find that the list varies slightly from version to version).

Choose a different view option, such as Preview or Icons in 2007, to see the actual picture.

Whichever you prefer, you should be able to find your picture much faster once you can see your choices clearly!

~ April

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