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Input, Input — Too Much Input

Friday, November 19th, 2004 by | Filed Under: MS PowerPoint

Input, Input — Too Much Input

It seems to me that more often than not PowerPoint presentations are created and / or presented by many people. While one person may have done most of the actual computer time, the content and presentation are often a shared responsibility.

So what’s the process?

Let’s see… there might be a discussion about content (maybe not) and then someone goes back to their computer and puts together the presentation.

Once it’s “done” the group has to look it over again. If they can meet to do it all at once that’s good, everyone’s ideas can be brought together at once, but what if they can’t meet?

Ok, no meeting. So the next thing you know you’re emailing the presentation to every member of the group for their individual ideas.

Sounds like a workable answer until you get back all the emails with different references about this slide or that and what they each think should be changed, etc.

And lucky you! You get to sit down and try to make some sense of it all and to create a presentation that represents the consensus.

Now, my question is, what are you thinking as you create this consensus? Yep—me too. You just know this isn’t the end of the revisions and you’re going to do this all over again soon—too soon for your liking.

Well, I can’t help with everyone else and their opinions but, what if we had a way to clearly communicate revision ideas right on the slides? Maybe we could find a way for everyone to offer input without you coordinating all those emails over and over again.

One solution might be in the way they submit their “comments”.

Instead of random emails, let’s try using PowerPoint’s Comment feature to let everyone submit their input.

By now you may be asking “What exactly are these Comment things you keep mentioning?”.

Well, basically, they’re electronic sticky notes that can be applied right to a slide. This is good because each input item is right where it needs to be—comments right with the slide—no coordinating ideas, they’re already together ready for you to make necessary adjustments.

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