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Insert Many Where There Are None

Posted By On March 14, 2008 @ 3:16 PM In MS Excel,MS Office Help | No Comments

Insert Many Where There Are None

Do you do a lot of copy/paste or cut/paste moves in MS Excel? If so, are you tired of shifting cells around to make space for the stuff you need inserted into the middle of your current data set?

How would you like a way to get Excel to do the data shift for you? That’s right! Excel can shift data at the same time it does the paste. Here’s the scoop!

First, you’ll need to highlight the data and either cut or copy it as needed.

Next, go to the new place where the data is to be inserted, selecting the cell just below the insertion point. Then right click.

From the menu that opens, select Insert Copied/Cut Cells.

From there, a small window will appear (Insert Paste) where you’ll have to decide how you want the existing data to be moved.

You can either shift right or down.

If you shift right, the data in only the rows to be affected by the paste will shift, just far enough to accommodate the pasted cells. It won’t clear the whole column, so be careful when you’re dealing with complex worksheets. You could accidentally separate related data from rows not affected by the paste that really belong in the same column as the items that were moved.

Should you choose to shift down, all the data from the selected cell and below in only the affected column(s) will be moved down just enough rows to insert the pasted cells. Again, this does not move all the data across the rows. It only moves the data in the pasted columns, so be careful when using this feature!

Click OK once you’ve made a directional decision.

Voila. The copied/cut cells are inserted and you never had to manually move a thing!

~ April


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