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Insert text From File in Word

Tuesday, February 2nd, 2010 by | Filed Under: MS Word
 
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Ever have a need to bring text from one Word file into another? Maybe, whatever the reason, you need a bulk of the text from one file brought into this one.

What do you do?

The obvious answer is to open the other file, highlight and copy the text needed, switch back to the document you’re working with, paste the text and then finally go back to close the other file.

Whew! That’s a lot of hassle for some simple text transfer… especially since Word does offer a quicker method…

We’re going to use Word’s handy dandy Insert Text from File feature and it’s as simple as choosing which file to use and the Word does all the copy / paste work.

Let’s get started:

Begin in the document you’re trying to bring the text into.

Time to tell Word which file to get the text from:

In older versions of Word you’ll need the Insert menu, File choice.

In Word 2007 you need the Insert tab of the Ribbon, Object button (the down-arrow on the right side of the button), Text from File choice.

Regardless of your version you should be looking at a Insert File dialog box.

Now it’s just a matter of selecting the file and clicking the Insert button.

Word will immediately insert all the text from the selected file into the one you started with.

Wait, I can hear it already… you’re thinking about the text that you didn’t need, right?

Yes, I do realize that now you have everything from the file so you’ll have to remove the unwanted portion. However, if you consider that you had to make those same decisions with the copy/paste method, I’d say that we’re still time ahead.

~April

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