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Keyboard Navigation Tips For Excel & Word

Thursday, May 4th, 2017 by | Filed Under: MS Excel, MS Office Help, MS Word
 
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Navigating around an Excel spreadsheet with a mouse can be awkward at times. Instead of scrolling with the mouse you can use the keyboard. CTRL + DOWN ARROW will get you to the bottom of the section of data you are working on. You can also use CTRL + UP ARROW, CTRL + RIGHT ARROW and CTRL + LEFT ARROW to navigate around sections of data. For example, if you wanted to navigate to the bottom right of your data, you would click CTRL + DOWN ARROW (to get to the bottom) and then CTRL + RIGHT ARROW (to get to the far right).

excel

To select and highlight groups of data, you can utilize the SHIFT key after the CTRL key to begin highlighting. Try CTRL + SHIFT + DOWN ARROW, then CTRL + SHIFT + RIGHT ARROW and you will navigate and select at the same time. Practice and you will see how effortless it will become to navigate around your Excel spreadsheet.

Highlighting Columns & Rows

From any point in an Excel sheet you can select the entire row or column. Shift + Spacebar will select the entire row and CTRL + Spacebar will select the entire column. These commands are very handy when making format changes to an entire row or column.

Word Navigation

The above-mentioned techniques work slightly different in Word. CTRL + RIGHT ARROW and CTRL + LEFT ARROW will move the cursor to the end or beginning or each consecutive word.

highlightedtextword2013

CTRL + SHIFT with an ARROW key also selects text in Word. CTRL + DOWN ARROW will take you to the beginning of the next paragraph, and CTRL + UP ARROW will take you to the top of the existing paragraph.

Practice these tips in various Microsoft Office applications and see how proficient you can become at navigating through documents.

~ Eli

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One Response to “Keyboard Navigation Tips For Excel & Word”

  1. Helen Bond says:

    Is there any quick way in Word to select the whole document? We used to be able to do it by three clicks in the margin – but not any more.

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