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Keyboard Shortcuts for Outlook Folders

Thursday, January 21st, 2010 by | Filed Under: MS Outlook
 
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Are you an Outlook user who finds yourself frequently navigating through the folder list?

Or, maybe you spend a lot of time clicking in the Navigation Pane, jumping from place to place.

You may even know the basic shortcuts for jumping to the Inbox (Ctrl + Shift + I) and the Outbox (Ctrl + Shift + O), but what about the rest of the folders?

I know that I’m in and out of them all the time.

If you’d like an all keyboard method of jumping from folder to folder, here’s what just you’re looking for.

Begin by using Ctrl + Y.

This will open the Go to Folder dialog box.

image

Once here, there’s a few ways to navigate through the list without using the mouse.

The most obvious method would be the arrow keys. The up and down arrows will obviously control the direction, whereas the left and right arrows will collapse and expand folders (respectively) within folders.

Other options for navigation include the Home and End keys, which will quickly move you to the top or the bottom of the list.

A fast way to move directly to a specific folder is to hit the key for the first letter in the folder’s name. (If you have more than one folder beginning with the same letter, repeatedly using the same key will cycle through them).

When you’ve selected the folder that you need, hit the Enter key to both exit the window and to be returned to Outlook in the designated folder.

There you have it. Outlook folder navigation straight from the keyboard!

~April

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Keyboard Shortcuts For Outlook Folders

Friday, June 29th, 2007 by | Filed Under: MS Office Help, MS Outlook
 
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Keyboard Shortcuts For Outlook Folders

Do you use Outlook 2002 or a newer version?

If so, do you find yourself frequently navigating through the folder list?

Or, maybe you spend a lot of time clicking on the Outlook Bar, jumping from place to place.

You may even know the basic shortcuts for jumping to the Inbox (Ctrl + Shift + I) and the Outbox (Ctrl + Shift + O).

What about the rest of the folders though?

If you’d like an all keyboard method of jumping from folder to folder, here’s what you’re looking for.

Begin by using Ctrl + Y.

This will open the Go to Folder window.

Once here, there’s a few ways to navigate through the list.

The most obvious method would be the arrow keys. The up and down arrows will obviously control the direction, whereas the left and right arrows will collapse and expand folders (respectively) within folders.

Other options for navigation include the Home and End keys, which will quickly move you to the top or the bottom of the list.

A fast way to move directly to a specific folder is to hit the key for the first letter in the folder’s name. (If you have more than one folder beginning with the same letter, repeatedly using the same key will cycle through them).

When you’ve highlighted what you need, hit the Enter key to both exit the window and to be returned to Outlook in the designated folder.

There you have it. Outlook folder navigation straight from the keyboard!

~ April

Comments are closed.

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