Tech Tips Home
The Best Tech Tips And Daily Deals
Newsletter On The Internet!

WorldStart Tech Tip And Store Search
Email: Password: Login Remember Me

Like what you see here? Subscribe to the Tech Tips newsletter!   Email: Subscribe

Linked vs. Embedded Sound

Friday, March 31st, 2006 by | Filed Under: MS Office Help, MS PowerPoint

Linked vs. Embedded Sound

Do you use a lot of music in your PowerPoint presentations? Do you then use these presentations on a different computer?

Ever had a problem with the music? Maybe the music you’ve used isn’t on the new computer and you didn’t know that you had to copy that file too. Oh no, what do you do now?

Well, you could always train yourself to copy sound files or you could take a minute or two to find out what rules PowerPoint is playing by and then see what options you have.

I vote for the second choice since it puts the knowledge and power in your corner, so let’s take a look at what PowerPoint is doing behind the music scene.

Here’s the deal: PowerPoint has a setting in the Options window that’s a cutoff for sound file size. Below the specified file size, PowerPoint embeds the file into the presentation. (No need to copy embedded files to the other computer, because it’s already in the presentation file).

This, of course, means that sound files larger than that size will be linked to the presentation but not a part of its file. (Linked files must be moved with the presentation file).

To make changes to this cutoff file size, you’ll need to go to the Tools menu, Options choice.

Once in the Options window, you’re looking for the General tab.

There’s an option that says “Link sounds with file size greater than xxx Kb.” This is the setting you need to pay attention to. If you want larger sound files to be embedded (increasing the size of your presentation file), you can increase this number so that the files you’re using are below the cutoff.

When you’ve made whatever change you deem necessary, click OK.

Voila! To embed or to link, it’s all up to you.

~ April

Leave a Reply

Like these tips? Get them for FREE in your email!

WorldStart's Tech Tips Newsletter

  • Tech Tips Daily - Become a tech pro! Get the very best tech and computer help sent directly to your email every weekday!

  • Tech Tips Weekly - If you don't want our Tech Tips newsletter every day, then sign up for this weekly newsletter to get the best information of the week. Sent on Fridays.

Other Newsletters

  • WorldStart's Daily Deals - Every week, we send out great deals in our Daily Deals newsletter. Many of these deals are exclusively for our Daily Deals newsletter subscribers and can't be found with our regular specials.

  • Just For Grins - Each issue includes a couple clean jokes, some funny quotes, and a hilarious reader's story. Newsletter is sent five days a week.

Enter Email Address:


Your e-mail address is safe with us!
We only use it to send you the newsletters you request. It is NEVER disclosed to a third party for any reason, ever! Plus, if you decided you don't like our newsletters (don't worry, you'll love them), unsubscribing is fast and easy.

Free Newsletter Signup

Tech Tips Daily

Become a tech pro! Get the very best tech and computer help sent directly to your email every weekday!

Tech Tips Weekly

The week's best in tech and computer help. Get your issue sent to your email every Friday!

WorldStart's Daily Deals

The very best deals on the Internet! Get a new set of incredible sales every day of the week!

Just For Grins

Clean jokes, funny quotes, and hilarious comics. Sent 5 times a week straight to your email.


Love Worldstart? Refer A Friend!

WorldStart's Premium Membership

Tip Archive