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Microsoft Word Shortcut Key: Part 1 Function Keys

Posted By cynthia On May 15, 2014 @ 11:08 AM In MS Office Help,MS Word | Comments Disabled

Don from Scotland writes:

I have been using Win Hate…sorry 8 for fifteen months now, and I still find it very frustrating to use.  My frustration is compounded by the newer versions of MS Office, 2007 in my case.  I have been using computers for over thirty years and consider myself a competent user.   I got into the habit of driving my machines using keyboard commands.  I also gave a lesson to office staff on this method, at the school where I worked.  The ladies, all high speed typists, agreed it was quicker to use keystrokes than leave the keyboard etc.   

Along comes MSO 2007/10/13, and this all goes out of the window.  For example, in all versions of Word, up to 2003, to print preview a doc, the keystroke was Alt + F + V, and Esc to return to ‘normal’.  Now you have to  use the mouse\touchpad, click the ‘globe’ top left, scroll down to Print and select from a sub menu.  Why would they do this?
I know that many of the key commands like Alt + O + P + N, to format paragrapgh/line spacing, are still there, but the newer versions seem not to like these sometimes.  A few weeks ago I took a full twenty minutes to sus out, via Google and You Tube, how to centre text in a cell in a table and delete columns.

Don, I am a touch typist myself and I agree that for many, keeping their hands on the keyboard is much easier. The good news is that those keyboard commands aren’t gone – in fact some of them have been simplified. Print preview is ALT + CTRL + I  and Esc still takes you right out of it.  Accessing your list of keyboard commands is simpler than searching YouTube as well. Click the question mark on the upper right of the page. 

Word Help will open. Type keyboard shortcut and you can find the complete listing of keyboard shortcuts from Microsoft. I tested them out in Office 2010 and 2013 on both a Windows 7 and Windows 8 system to make sure they worked and I didn’t have any issues.

There are many keyboard shortcuts for Office. Let’s start off with ones that use the function keys.

Function keys:

Shift + Function key

CTRL + Function key

CTRL+SHIFT+ Function key

ALT + Function key

ALT + SHIFT+ Function key

CTRL + ALT + Function key

I’ll have more Office shortcuts in part 2 of this article.

~ Cynthia


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