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MS Excel: Print One Sheet, All Sheets or Maybe Just Some Sheets

Thursday, April 28th, 2011 by | Filed Under: MS Excel, MS Office Help

By default, when we tell Excel to print we end up with whatever worksheet is currently selected spitting out of the printer.

Usually that’s great since it’s exactly what we want most of the time… but what about the other times?

You know, when you wanted the entire workbook or even multiple worksheets, but not all of them?

Well the answer has been there all along, but if you’re like most of us then you could easily not even notice that the option is there. We so often get into our routine and don’t always take the time to truly investigate our options.

So, if you can’t think of an efficient way to print multiple worksheets from a single workbook then you might want to take a quick look at this.

Let’s start with printing the entire workbook.

When you go to the Print dialog box (Ctrl + P / Office Button, Print choice / File tab, Print choice) you’ll find a “Print what” section.

Usually it’s set to Active sheet(s), but if you pause and take a quick look you’ll find that there is an option for the “Entire workbook“.

That one was obvious but what if you want only some of the worksheets in the workbook… more than one but not all of them?

No problem…

Before you start the printing process simply select the worksheets to be printed holding the Shift or Ctrl key while clicking on sheet tabs. (As always, Shift selects consecutive sheets and Ctrl will select non-consecutive sheets.)

Once you have the correct tabs selected proceed with your printing – business as usual.

That’s really all there is to it. It’s not a lot of work just a bit of planning before you start the print process to get exactly what you need.

~ April

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