MS Office 101

Deletion Follow-Up

As a follow up to the deleting tip covered a couple of weeks ago it might be a good idea to mention that once you delete the file it's moved to your Recycle Bin.

To really delete it you'll need to empty the Recycle Bin.

This also means that if you want to retrieve it you can get it back from the recycle bin as long as it hasn't been emptied. (Double click to open your Recycle Bin and you'll find it in there.)

One other item—if you do this delete thing from a disk, then it's gone—so be sure you really mean those deletes!

Thanks for the follow up idea Anna!

Office Tip of the Day

Single Worksheet Templates

We've discussed templates in MS Excel that were entire workbooks, but... have you ever wanted just a single sheet for a template?

You know, instead of opening a workbook template, just insert a sheet into another workbook?

Sounds like a good idea to me! After all, I'm willing to bet that someone out there uses a template to copy and paste a single sheet into workbooks already. Today's method will eliminate the copy / paste part and just insert the worksheet from the get go. (Yeah! Less steps.)

Ok, so we now we know the task at hand, let's get to it.

The first thing you need to do is to create a one-worksheet workbook. You can remove extra sheets in a couple of ways. One of them is to highlight the sheet tabs to be removed and then use the Edit menu, "Delete Sheet" choice. You could also right-click on the "Sheet" tab and choose Delete from the pop up menu.)

Do all your template work—formulas, labels, etc...

Now save the file as a template. (Don't forget to change the file type to template in the Save window and then save in the appropriate template folder—as we discussed just last week.)

The one-sheet template will show up with all the rest of the templates when you do a File menu, New choice. If you open it from there it will be a new workbook—obviously not the point of the whole thing.

So, the question begs to be asked... how do you insert the worksheet template into another workbook?

Good question, and I've got just the answer you need.

In the workbook where the template will be added, right click on a "sheet" tab.

From the pop up menu choose Insert.

The Insert window will open and you'll find all your templates waiting for you.

Choose the correct template and click OK.

Poof! Your worksheet has now been inserted into the workbook - ready and eagerly awaiting your new data.

~ April

PS - You can also insert a multiple worksheet template into a workbook using the right click and Insert method too!