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MS Word Symbols Shortcut

Do you find that you’re constantly in MS Word’s Symbol dialog box trying to insert one thing or another?

Ever use more than one symbol in your document? Did you know in advance that you’d need them all?

If you did, then I’ve got to ask: How many times did you open that Symbols dialog box?

More than you wanted to, I’m sure. So, your next thought has to be if there’s a way to minimize all the time spent opening and closing the Symbol dialog box.

It’s a good thought and if you know in advance what you’ll need, you can work on reducing the time you spend accessing the Symbols.

Here’s the deal. I don’t know if you’ve ever noticed, but when you click the Insert button in the Symbol dialog box it doesn’t close. Yes, the symbol is inserted into your document, but the dialog box stays open and active.

Now, if you’re using an older version of Word and you know in advance that you’ll need multiple symbols, you can insert them one after another without closing the Symbol dialog box at all. After the first one, select another and click Insert again.

Sure, Word’s going to put them one after another into your document, so you might want to place them at an easy location to find. But, once they’re all in the document, you can cut and paste them to the correct location without all the extra hassle with menus and the Symbol dialog box.

If you’re using Word 2007 you have a distinct advantage on this one. You’ll find that Word will allow you to edit the document while the Symbol dialog box is still open. This speeds up the process since you can place them where you need them avoiding the cut and paste step necessary in previous versions.

I just love it when I find a new way to save some time!

~ April