Tech Tips Home
The Best Tech Tips And Daily Deals
Newsletter On The Internet!

WorldStart Tech Tip And Store Search
Email: Password: Login Remember Me

Like what you see here? Subscribe to the Tech Tips newsletter!   Email: Subscribe

Need a Little Backup?

Friday, January 13th, 2006 by | Filed Under: MS Excel, MS Office Help

Need A Little Backup?

Do you have important Excel files that would create nothing short of chaos and disaster for you if you were to lose those files?

Now I’m sure that you regularly make copies of these files just in case – but wouldn’t it be nice if Excel could help us out a bit on this score?

Yeah – I thought so too so I did some research…

I found in the options of Excel’s Save As window a little backup for our very important files.

To take a look you’ll need to go to the Save As window, Tools menu, General Options choice.


At the top of the Save Options window that opens you should see a checkbox for something labeled as “Always create backup“.


Should you choose to check this option and click OK what will happen is obvious. Every time you save, after the initial Save As, Excel will create a backup file too – automatically.

Yes – it’s that easy to get Excel to lend a helping hand.

Now – I did do some experimenting with this and found that the backup always seemed to be one version of the file behind. In other words – the latest changes were saved in the actual file and the backup file was saved without the newest changes. This could be useful in the “Oh man, I really messed up this file” arena.

Also, to actually see the backup when trying to open it you’ll need to change the type of file you’re looking for in the Open window. You could try All Files or you could scroll way to the bottom of the list where you’ll find Backup Files listed. Either way – the backup is not listed among your usual files. It’s called “Backup of xxxxx”.

Just one more strategy to employ in the never-ending battle against lost data.

~ April

Leave a Reply

Like these tips? Get them for FREE in your email!

WorldStart's Tech Tips Newsletter

  • Tech Tips Daily - Become a tech pro! Get the very best tech and computer help sent directly to your email every weekday!

  • Tech Tips Weekly - If you don't want our Tech Tips newsletter every day, then sign up for this weekly newsletter to get the best information of the week. Sent on Fridays.

Other Newsletters

  • WorldStart's Daily Deals - Every week, we send out great deals in our Daily Deals newsletter. Many of these deals are exclusively for our Daily Deals newsletter subscribers and can't be found with our regular specials.

  • Just For Grins - Each issue includes a couple clean jokes, some funny quotes, and a hilarious reader's story. Newsletter is sent five days a week.

Enter Email Address:


Your e-mail address is safe with us!
We only use it to send you the newsletters you request. It is NEVER disclosed to a third party for any reason, ever! Plus, if you decided you don't like our newsletters (don't worry, you'll love them), unsubscribing is fast and easy.

Free Newsletter Signup

Tech Tips Daily

Become a tech pro! Get the very best tech and computer help sent directly to your email every weekday!

Tech Tips Weekly

The week's best in tech and computer help. Get your issue sent to your email every Friday!

WorldStart's Daily Deals

The very best deals on the Internet! Get a new set of incredible sales every day of the week!

Just For Grins

Clean jokes, funny quotes, and hilarious comics. Sent 5 times a week straight to your email.


Love Worldstart? Refer A Friend!

WorldStart's Premium Membership

Tip Archive