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Number your Lines in MS Word

Sometimes it’s just a good plan to have the lines of your Word documents numbered.

They could come in handy if you’re trying to communicate with someone about specific portions of the document or maybe they would be useful for your own editing notes.

Whatever the reason, sometimes it’s just a good idea to have them and that makes it an even better idea to know how to display them.

With that in mind let’s take a look at what’s available.

First, if you’re using an older version of MS Word then click here [1] to view my tip containing the information you need.

For everyone else let’s take a look at where the line numbering options are now located in Word 2007 and 2010.

You’ll need to head over to the Page Layout tab of the Ribbon.

In the Page Setup section you’ll see the Line Numbers button.


As you can see, when clicked it offers a variety of line numbering choices allowing you to maximize their usefulness to you.

If you’d like to make changes to the way the numbers are displayed… maybe control which line is the first to display its number or have it number every fifth line instead of every single one… then choose Line Numbering Options.

It will take you to the Page Setup dialog box where you’ll need to click the Line Numbers button. In turn, this will take you to the Line Numbers dialog box where you can make your preferred changes.

And that’s all there is to it.

A quick click of a button, an even faster choice of how to have Word treat the numbering system and you’re all set to go.