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One Click to Address All

Friday, February 9th, 2007 by | Filed Under: MS Office Help, MS Outlook
 
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One Click to Address All

Do you frequently find yourself addressing your Outlook e-mails to the same group of people? You know, over and over again, you end up building the “To” field with the same set of names. Tired of repetitive work?

If you answered yes, then I’ve got good news for you! What you need is to set up a distribution list for that group of people. With a quick few clicks, you’ll be down to one name, but the e-mail will still be sent to the entire group.

To get started, go to the File menu, New submenu, Distribution List choice. (Ctrl + Shift + L works too).

In the Distribution List window, give the list a meaningful name in the “Name” field at the top.

Now, it’s time to add members to your list. Click the Select Members button.

In the Select Members window, highlight the contacts you need on the left side list and click the Members button to move them into the Distribution List on the right.

Click OK when all the needed addresses are on the right side of the window.

If you have members to add to the list that are not currently in your Contacts, just click the Add New button.

In this window, you can enter a new address that should be added to your distribution list. Click OK to complete the addition.

When everything is set, click Save and Close.

Voila!

Next time you try to send an e-mail to that group of people, address the e-mail to your distribution list and all the members of the group will receive it, with no individual addressing required!

~ April

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