Having the ability to save your files in PDF format can be an invaluable tool. Let’s face it, if you’re just trying to send someone the information in a file, without them needing the actual file, then a PDF would probably work.
At this point most everyone has Adobe Reader to open them which drastically reduces the chances of the recipient having difficulty getting at the information you’ve sent.
So, with that in mind I went searching to see what OpenOffice has to offer in this area.
Fortunately I found that not only does OpenOffice save files in PDF form but they’ve actually made it super simple (assuming that you want to save the whole file this way) by placing it in the form of a PDF button on the Standard Toolbar… right next to the Print button:
That’s right, no changing file types in the Save As dialog box, no looking for some special command in a menu.
This handy little gem is found in OpenOffice.org Writer, Calc, Impress, Math and Draw. It doesn’t allow for altering file settings – that’s a little bit more involved but if you need the entire file in PDF form ASAP…
Then the answer is “No problem – click, name, locate & save”.