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Organize Your Email

Posted By On November 9, 2004 @ 11:55 AM In E-Mail Help | Comments Disabled

I get around 800 e-mails each and every day. Some I keep, some I delete. If I kept all my keepers in my inbox, I would literally have thousands of e-mail messages floating around in there. So what do I do? Create folders!

We’ll use an example that creates a new folder for you to keep all these computer tips newsletters I send out.

Here’s how for Outlook Express (you’ll find instructions for Netscape Mail below):

First, you have to have your “view” set properly. Here’s how to do that:

1. Click the View menu, Layout
2. Make sure the “Folder List” checkbox is checked.

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OK, Now here’s how to create more folders:

1. Right-Click the user account where you want the folder added and right click and select “New Folder”. If you want a sub folder in a folder that’s already there, then right-click that folder and select “New Sub-folder”.

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2. You’ll be presented with a screen where you can name your folder. Type in “Computer Tips” (or whatever you would like to call your new folder) and click OK.

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That’s it! Now you can stick important e-mails in a place where you’ll actually be able to locate them. To view the messages in a folder, just click the folder. You can have as many of these little folders as your heart desires. I personally have around 25!

For Thunderbird & Netscape Mail:

1. Right-Click the “Local Mail” folder (it’s at the top of the “folders” window). Select “New Folder”.

2. You’ll be presented with a screen where you can name your folder. Type in “Computer Tips” (or whatever you would like to call your new folder) and click OK.

That’s it! Now you can stick important e-mails in a place where you’ll actually be able to locate them. To view the messages in a folder, just click the folder. You can have as many of these little folders as your heart desires. I personally have around 25!

~ Steve

P.S. for you web-based email users (AOL, Hotmail, Yahoo): there should be a way for you to create new folders, but every service is different.


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