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Outlook Calendar Reminders

Friday, May 29th, 2009 by | Filed Under: MS Outlook

Do you use MS Outlook’s calendar feature with its reminders for appointments?

I don’t know about you, but I love that I can set Outlook to remind me of upcoming events before they’re scheduled to happen.

But, as much as I like the reminder messages, I find the default reminder of 15 minutes before the appointment isn’t really as much time as I’d like. What if you have some materials to gather? Is 15 minutes really going to give you enough time?

As a result, I’m constantly changing that reminder time to something longer. Let’s say, an hour maybe?

Whatever your preference, if you’re always changing that reminder time, I’d bet you’ve wished at least once that you could change the default to something more useful to you. Maybe 30 minutes, an hour or maybe even a day. Whatever you choose, it would certainly save the hassle of changing the time for almost all your appointments.

If that’s something you’d like to control, here’s the “how to” to make those appointment reminders just a bit more useful.

In MS Outlook (yes, Outlook 2007 too!), go to the Tools menu, Options choice.

On the Preferences tab, look for the Calendar section.


It’s right here that you should see the “Default reminder” field. Either select a time from the drop down list or type in your own.

Click the OK button.

That’s it! Next time you enter a new appointment into your calendar, you should find that the suggested reminder time has changed to what you’ve set. Hopefully that’s most useful to you!

~ April

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