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Paragraphs, Pages and Sections Too?

Posted By On May 18, 2007 @ 1:57 PM In MS Office Help,MS Word | No Comments

Paragraphs, Pages and Sections Too?

Okay, so we all have experience with paragraphs and pages in MS Word, but did you know you have further options for sub-dividing your documents?

No?

Well, let me fill you in.

According to Word’s online help, Sections are “a portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as line numbering, number of columns or headers and footers.”

In other words, MS Word has the ability to let you break your document into different pieces, called sections, for purposes related to varying page layouts within the same documents.

Hmm, this one could be a very useful tool.

I mean, think about it. You usually have one column of text, but what if you need two columns in a certain area? What then?

The answer lies in sections, of course.

You’d create a section break just before and just after the text to be in a double column format. You’d then set the column change for whatever text is between the two breaks.

There are a lot of situations that could easily be resolved if you know how to break the document apart and format each piece as needed.

Interested in knowing how?

Good! I was too, so let’s get right to the “how to.”

The most obvious step is to have a Word file open that would benefit from having different sections.

Once your file is open, you’ll need to place your cursor at the point where you want to create a section break.

Now, use the Insert menu, Break choice.

The Break window will open, giving you a list of choices.

For section breaks, you’re looking at the bottom where you’ll find four choices:

  • The Next Page choice “inserts a section break and breaks the page so that the next section starts at the top of the next page.”

  • The Continuous choice “inserts a section break and starts the new section immediately, without inserting a page break.”

  • The Even Page choice “inserts a section break and starts the next section on the next even-numbered page. If the section break falls on an even-numbered page, Word leaves the next odd-numbered page blank.”

  • The Odd Page choice “inserts a section break and starts the next section on the next odd-numbered page. If the section break falls on an odd-numbered page, Word leaves the next even-numbered page blank.”

Those last two options could come in pretty handy for projects that will eventually be printed in a double sided format. They can help when you always want the “chapters” to consistently start on the same side of the book.

Whatever choice you make, for whatever reasons, select one of the section break types and click OK.

If you chose a break that causes a new page, you’ll find your cursor on that new page when you’re returned to your document.

If you chose a continuous break, the document will look the same, but don’t be fooled, the break is there all the same.

Whatever type you choose, you’ll find it much easier to manage multiple formatting arrangements within the same document if you just take a little break!

~ April


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