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Password Protect Office Files

Posted By On July 21, 2010 @ 11:00 AM In MS Office Help | No Comments

Sometimes we’re looking to lock down a file in order to keep others out… not just a “don’t change it” thing but more of a “none of your business” situation.

In the vein of “better safe than sorry” I believe that it’s a good idea to know how to make that happen, just in case you find yourself needing to keep others out of sensitive information.

The good news is that for Office 2007 one set of directions covers Word, Excel and PowerPoint. (How often does that happen?)

Getting down to business, you’ll find what you need in the Office Button.

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Go to the Prepare section and choose Encrypt Document.

You’ll get the following dialog box:

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As you can see, it’s here that we enter a password.

** A few important notes about using this feature (found in the dialog box… but just in case you don’t take the time to read it):
  • The password CANNOT be recovered so type it carefully and do not lose it!
  • Passwords are case sensitive so when you store your passwords (in a secure location!) be sure to use upper and lower case letters where appropriate.

Click OK when you’re done.

You’ll then be asked to confirm your password.

Once you click OK (and the two passwords are a match) your file is safe from prying eyes when you’re not around…

In other words “It’s none of your business!”

~April


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