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MS Office Tips & Tricks Archive 2003
All the newsletters from 2003 on CD.


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Computer Tips & Techniques Archive 2003
All the newsletters from 2003 on CD.


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Announcements

How To Keep Your Cool!

Today we have - get this - a USB fan for ya!

Yeah, I know. When I first came across this, I wasn't real sure about it either. A USB fan? Yup, I had to see that.

Well, we got one in and I started to play with it - what a "cool" idea (sorry, couldn't resist)! This thing is really awesome!

Basically, this little fan plugs into any USB port and keeps you cool as you work (or play). It's compatible with any computer - zero setup, zero switches, and zero hassle - just plug it and it runs. It has a flexible, adjustable neck so you can position it exactly where you want it.

My wife has already confiscated the sample and is using it with her computer. In fact, I went to take a photo of it and was told in no uncertain terms to make sure she gets that fan back!

And it's not just her - everyone I've shown it to has first been a little curious, then within a few minutes of playing wanted one of their own (I mean like, really wanted one - I already have a bunch set aside). It's especially great if you're traveling with a laptop, giving you an extra little breeze in the car, plane, etc.

I like to use mine with my desktop computer. The tower sits on top of my desk, so I can just plug this in whenever I get heated up from too much typing :-) Oh, and if your computer is on the floor, just grab a USB extension cord or plug into a desktop USB hub!

Your price? Just $9.97 and US shipping is FREE! When we went comparison shopping, most were getting $20 - $25+ after shipping for the same exact item! Give it a try - I'm sure you'll like it!

http://store.worldstart.com/customer/product.php?productid=17855

PS - as usual, quantities are limited on this. Please hurry to the site or you'll miss out! Hey, nothin's cooler than a USB fan!

MS Office 101

Paragraphs, Pages And Now There's Sections?

OK, so we all have experience with paragraphs and pages in MS Word… but did you know you have further options for sub-dividing your documents?

No?

Well, let me fill you in.

According to Word's online help, Sections are "a portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as line numbering, number of columns, or headers and footers."

In other words, MS Word has the ability to let you break your document into different pieces, called sections, for purposes related to varying page layouts within the same documents.

Hmm... this one could be a very useful tool.

Think about it—you usually have one column of text but what if you need two columns in a certain area? What now?

The answer lies in sections, of course.

You'd create a section break just before and just after the text to be in a double column format then set the column change for whatever text is between the two breaks.

There are a lot of situations which could easily be resolved if you know how to break the document apart and format each piece as needed.

Interested in knowing how?

Good, I was too, so let's continue on to today's tip and discover how to create section breaks in MS Word.

Office Tip of the Day

Give Me A Break!

Since we're all here for the same reason—to find out all about MS Word's section breaks—I'll get right to the "how to".

The most obvious step is to have a Word file open that would benefit from having different sections.

Once your file is open you'll need to place your cursor at the point where you want to create a section break.

Now use the Insert menu, Break choice.

The Break window will open giving you a list of choices.

For section breaks you're looking at the bottom where you'll find four choices.

  • The Next Page choice "inserts a section break and breaks the page so that the next section starts at the top of the next page".
  • The Continuous choice "inserts a section break and start the new section immediately, without inserting a page break".
  • The Even Page choice "inserts a section break and starts the next section on the next even-numbered page. If the section break falls on an even-numbered page, Word leaves the next odd-numbered page blank."
  • The Odd Page choice "inserts a section break and starts the next section on the next odd-numbered page. If the section break falls on an odd-numbered page, Word leaves the next even-numbered page blank."

Those last two options could come in pretty handy for projects that will eventually be printed in a double-sided format. They can help when you always want the "chapters" to consistently start on the same side of the book.

Whatever choice you make, for whatever reasons, select one of the section break types and click OK.

If you chose a break that causes a new page then you'll find your cursor on that new page when you're returned to your document.

If you chose a continuous break then the document will look the same, but don't be fooled, the break is there all the same.

If you're looking to "see" the breaks then you'll need to choose to show the formatting marks.

This can be accomplished a several different ways.

One way is to click the Show/Hide Paragraph button.

You could also try Ctrl + Shift + 8 (also labeled as Ctrl + * ).

And, last but not least, you could use the Tools menu, Options choice.

On the View tab find the Formatting section and select the All choice. Click OK.

Now your document should visibly include all your section breaks along with your paragraph breaks caused by the Enter key, the Tab keystrokes, spaces, etc.

To hide the formatting marks then either click the button again, use Ctrl + Shift + 8 again or return to the Options window and uncheck the All choice.

There's just one more thing before we go...

When you start trying to change formatting within a section you need to pay attention to one extra detail.

Be sure to place your cursor within the section to be formatted and then proceed with your formatting.

Wait! Don't hit the OK button just yet.

Before you complete your formatting be sure to tell Word where to apply the formatting—i.e. the whole document, this section or this point forward.

Here's a sample of that choice from the Page Setup window.

That's it. Now you're ready to handle paragraphs, pages and sections! Time to get busy with the formatting.

~ April

Calendar Wallpaper

October Wallpaper is Here!

Join the thousands who use it every month!

Fall Birch Trees - This was taken along a dirt road - OK more of a muddy trail - the Michigan's Upper Peninsula. We were driving by and just had to stop and snap a couple picts.
Moss & Logs - Another from Michigan's Upper Peninsula. This was taken along a trail that lead to a waterfall (can't remember which one). About 2 minutes after this shot was taken, the rain came down. Yup, we were soaked.
Foggy Trees - This was taken at a local park early one morning last year. I woke up, saw fog, and flew out the door.
Sumac Leaves - OK, I think they are sumac, you'll tell me if I'm wrong, won't ya? :-) Just taken during an early morning walk at a local park a couple years ago. I've always liked the shot, so now it's wallpaper :-)

As always, these are 100% free. You can get them with or without a monthly calendar. Here's the link...

http://www.worldstart.com/month-wallpaper-calendar.htm?10

Enjoy!

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Copyright & Disclaimer

ISSN: 1529-336X
Copyright 2004, WorldStart. All unauthorized reproduction strictly prohibited.

You are welcome to reproduce this newsletter (i.e. print it, store it) for your own personal use. You are also welcome to forward it, in its entirety, to friends and family.

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