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Picture Perfect

Monday, November 22nd, 2004 by | Filed Under: MS Office Help

Picture Perfect

Ever find yourself wishing you could put a screen shot into a Word document, Excel workbook, or PowerPoint presentation?

I know I use them all the time, and not just for this newsletter.

As a teacher I use them a lot when creating instructions for student projects or to create handouts to use during staff training.

It never occurred to me how much I’d use screen shots until I learned how. (It’s a lot like that little compartment for change in my car. It took me months to find it – now I use it all the time.)

At any rate, if you want to use screen shots you have to know how to make them – so let’s get to it.

  • To get a screen shot of the entire monitor simply hit the Print Screen key. (Try looking for it near the F12 key.)
  • Then go to the program where you’re trying to put the picture and paste.

That’s it – now you have a picture of the screen, as it was when you hit the Print Screen button.

Now let’s suppose that you have a lot of stuff on the screen and you only want one program from the many displayed. What do you do then?

  • Simply click into the window you want the shot of to give it focus.
  • Then hit Alt+ Print Screen.
  • Now go to the program where you need the screen shot and paste.

This second one works well when you want a nice picture of program without the task bar across the bottom.

And there you have it. Perfect pictures and you don’t even have to get them developed!

~ April

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