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Portrait and Landscape Layouts in Word

Tuesday, January 5th, 2010 by | Filed Under: MS Word
 
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Have you ever come across a situation where you needed to use both Portrait and Landscape page layouts in the same document? I have, especially while creating large reports where the content is mostly in Portrait, but there are a few tables with figures / data which are best represented in a Landscape format.

Under such circumstances, I was forced to explore the possibilities of having both layouts within the same document and found that it can be achieved with relative ease in Microsoft Word.

Note: The example given here is shown using Microsoft Word 2007. However, the steps should be similar, if not identical for other versions also.

The key to doing this is using multiple sections, each with its own page layout settings. Word treats each section as independent from each other, and the layout settings chosen impact only that particular section.

So if there are a series of pages (E.g. Page 1-2-3) in Portrait Layout and 1 page (E.g. Page 4 with a table) which has to be shown in Landscape, a section break must be inserted just after the preceding section and another section break must be inserted after the page with the table for subsequent pages (E.g. Page 5-6-7…). The page layout section must be configured individually in each section to reflect the format required.

image

How to Add a Section Break:

Adding a section break to a document is very simple. In order to add a section break, please use the following steps:

– Place the cursor on that portion of the document after which the section break needs to be added

– Navigate to Page Layout>Breaks>Section Break

– Select a suitable option from Next Page, Continuous, Even Page and Odd Page

image

Another Advantage of this Method:
Another advantage of this method is, it also helps display page numbers in different formats for each section. This helps create something similar to a book, where-in the foreword and index is displayed in roman numerals (E.g. i,ii,iii,iv…) and the page numbers are in regular decimal numbers (E.g. 1,2,3,4…). This can also be used in reports where the abstract, the acknowledgement and the table of contents are usually numbered in roman numerals, while the report has regular numbers.

~Deepak Kannan

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