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PowerPoint Peek-A-Boo

Tuesday, November 23rd, 2004 by | Filed Under: MS PowerPoint
 
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Here’s the situation: you have a really great MS PowerPoint presentation—it covers “everything”. It’s a masterpiece, if you do say so yourself.

Now you need a slightly different presentation—this one should cover only part of the “masterpiece” mentioned above.

What do you do?

You could simply skip through the unneeded slides while giving the presentation. Not a very slick or wonderful way to do it—distracting for the audience—definitely not your best choice.

Do you copy slides from the original presentation into a new one?

You could—it’d take some time and be an extra file to keep track of—but you could.

Want a quicker, better way?

Maybe a way that doesn’t require you to dismantle your presentation each time it needs to be modified?

Yes?

Cool—then it’s time to play peek-a-boo with our slides.

Basically what we’re going to do is to hide the slides we don’t want to display. Trust me, it’s faster than the copy / paste into a new file method—and who couldn’t use the spare time?

The first thing you’ll need to do is to open the presentation you’re working with.

Now go to the Slide Sorter View. (View Menu, Slide Sorter choice or the Slide Sorter button in the bottom left corner of the window. The Alt, V then D keys will also accomplish this task.)

image

Now that you’re in the Slide Sorter, you simply need to select a slide that should be hidden. (You do this by clicking it on—you should notice an outline around the selected slide.)

Now click the Hide Slide button located on the Slide Sorter toolbar.

image

(If you don’t see this button, then you may need to display the correct toolbar. Go to the View menu, Toolbars submenu, and then Slide Sorter choice.)

At any rate, once you click the button you should notice a small change regarding the slide you had selected.

See the change yet?

image

What you should notice as different is the fact that the slide number is now crossed out—meaning that the slide has been hidden.

If you run the slide show now, you’ll find that the slide is skipped entirely. (Yeah! Just what we were looking for.)

I can hear the inevitable question: How do I put the slide back into the show?

Good question.

Deserves a good answer, so here it is.

You need to return to the Slide Sorter view, select the slide to be unhidden, and click on the Hide Slide button again.

Instantly you should notice that the slide number is back to normal—meaning that the slide will appear when the presentation is run.

And there you have it.

Your masterpiece presentation may have just become the most useful file on your machine.

Ahhhh—what will you do with all the time you save now that you don’t have to copy / paste all the slides?

I’m sure you can think of a few things.

~ April

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