Tech Tips Home
The Best Tech Tips And Daily Deals
Newsletter On The Internet!

WorldStart Tech Tip And Store Search
Email: Password: Login Remember Me

Like what you see here? Subscribe to the Tech Tips newsletter!   Email: Subscribe

Printing Only What’s Needed

Friday, April 27th, 2007 by | Filed Under: MS Excel, MS Office Help

Printing Only What’s Needed

Have you ever noticed that MS Excel automatically tries to print everything on your worksheet?

This works wonderfully for most things we do, but what about the times when you only need part of a worksheet printed? Or, what do you do when you have a large worksheet containing many calculations that feed to one particular section of the sheet and you only want to print that small section? (Yes, I’m aware that you could have set up the workbook so that the part to be printed was on a separate worksheet, but what if it’s not?) We all know it can be a huge pain to move everything, so what can you do now?

Well, your solution to the dilemma is to set the Print Area.

Print area?

Yes, the Print Area.

Basically, it’s a specific area in a worksheet to be printed, ignoring everything else on the sheet.

So, how do we actually set the print area?

It’s as easy as 1, 2 and well, we really don’t need 3. So, how about 1 and 2?!

1. Highlight the cells to be printed.

2. Go to the File menu, Print Area and select Set Print Area from the submenu.

That’s it. You’re done.

Now, when you print, you’ll get only the information in the cells that you selected.

(A quick note here: I did try using the Ctrl key to select separate sections for the print area. What I found was that Excel printed each section on a separate sheet of paper).

Okay, so now that you know how to print just part of a worksheet, let’s say you used this little trick to print part of a worksheet and now you need to print the entire thing. How do we get it all back?

It’s easy enough. You don’t even have to highlight the cells!

Simply go to the File menu, Print Area and select Clear Print Area from the submenu.

Poof! Back to where you started.

If only all things in life came with such short instructions!

~ April

Leave a Reply

Like these tips? Get them for FREE in your email!

WorldStart's Tech Tips Newsletter

  • Tech Tips Daily - Become a tech pro! Get the very best tech and computer help sent directly to your email every weekday!

  • Tech Tips Weekly - If you don't want our Tech Tips newsletter every day, then sign up for this weekly newsletter to get the best information of the week. Sent on Fridays.

Other Newsletters

  • WorldStart's Daily Deals - Every week, we send out great deals in our Daily Deals newsletter. Many of these deals are exclusively for our Daily Deals newsletter subscribers and can't be found with our regular specials.

  • Just For Grins - Each issue includes a couple clean jokes, some funny quotes, and a hilarious reader's story. Newsletter is sent five days a week.

Enter Email Address:


Your e-mail address is safe with us!
We only use it to send you the newsletters you request. It is NEVER disclosed to a third party for any reason, ever! Plus, if you decided you don't like our newsletters (don't worry, you'll love them), unsubscribing is fast and easy.

Free Newsletter Signup

Tech Tips Daily

Become a tech pro! Get the very best tech and computer help sent directly to your email every weekday!

Tech Tips Weekly

The week's best in tech and computer help. Get your issue sent to your email every Friday!

WorldStart's Daily Deals

The very best deals on the Internet! Get a new set of incredible sales every day of the week!

Just For Grins

Clean jokes, funny quotes, and hilarious comics. Sent 5 times a week straight to your email.


Love Worldstart? Refer A Friend!

WorldStart's Premium Membership

Tip Archive