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Recurring Appointments

Over & Over Again

Do you use MS Outlook’s calendar feature? Do you have some appointments (such as weekly staff meetings or daily deadlines) that you repeatedly enter into your calendar?

Outlook can make the repetitive entries for you. To set an appointment as a recurring one, you should first open the appointment.

Now go to the Actions menu, Recurrence choice.

When the Appointment Recurrence window opens, you’ll have a few decisions to make.


At the top you’ll need to enter information pertaining to the time of the appointment.

Below that there’s the Recurrence Pattern section. On the left choose how often the appointment should be entered into your calendar. As you make this choice, you’ll notice that the right side changes. That’s because each pattern will require different information in order for Outlook to manage things properly. Once you’ve chosen between daily, weekly, monthly or yearly recurrence, be sure to complete the information needed to the right.

At the bottom of the window you’ll need to choose when to start including the appointment and when to stop including it (if ever).

Once you make all your choices, click the OK button.

You’ll be returned to the appointment window. When you Save and Close this window, your appointment will be repeated throughout your calendar just as you requested.

Need to stop the recurrence of the appointment? No problem!

If you return to the Appointment Recurrence window (open the appointment, Action menu, Recurrence choice), you’ll find a button labeled Remove Recurrence. Click it and work your way back out to the calendar, saving as you go.

Poof! Appointments all gone!

No more entering those appointments over and over again.

~ April