Earlier in the week, I told you all about metadata, the hidden data embedded within files that tells you all about when they were created and other information. For example, a Word document can contain the names of users who worked on the document, what PC it was created on, how many times it’s been edited, when it was printed, and more.
There may be cases where you just don’t want to share that information with others. Unless you know metadata is there, you probably don’t have any idea you’re even sharing it. When you attach a document to to an email, it’s not like you get a notice that information is there. But all someone has to do is save the file, right-click on it, and select Properties. Then they can see the full story of your file.
But you take care of that when you save the file. If you want to keep the metadata on your copy, you may want to do a Save as and create a private version that you can send to others. Here’s how to do it. Open your document in Word and click the File tab.
Then choose “Options.”
Choose Trust Center and then Trust Center Settings.
Choose Privacy Options and choose Document Inspector.
Check Document Properties and click Inspect.
Then choose Remove All.
Now under Document-specific settings, check Remove personal information from file properties on save and choose OK. Then click OK to exit the Trust Center.
This will leave information like create date and file size intact, but strip away other personal information on the document.