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Reply to All?

Tuesday, January 27th, 2009 by | Filed Under: MS Office Help, MS Outlook

Reply to All?

Really? Are you sure?

I mean, does everyone who received the message really need to see your response?

Sometimes yes, but often no. Yet, we continually hit the Reply to All button (whether intentionally or by accident) and our Inbox becomes unnecessarily full with e-mails we really don’t need.

So, you must ask yourself, “What can I do to prevent myself from using Reply to All when I don’t need it?”

One idea is to remove the Reply to All button from your Standard toolbar.

That doesn’t mean you can’t ever use Reply to All again, but it will take deliberate thought to make it happen. No more reflex replies or mistakes.

If you’re on board with this idea, let’s take a look!

First, you need to locate and click on the down arrow at the end of the Standard toolbar.

You’ll find that your options are limited, but you need the Add or Remove Buttons, Standard choice.

You’ll see a list of readily available buttons.

Simply uncheck Reply to All and you’re all set.

One more thing before I go: you might need to know where to find Reply to All when you need it.

In the Actions menu, you’ll always find the Reply to All choice. So, if you have thought it through enough to find it there, you must really mean to send the reply to everyone!

~ April

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