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Same Info – Many Cells

Friday, February 17th, 2006 by | Filed Under: MS Excel, MS Office Help

Same Info – Many Cells

Ever have the same info to enter into multiple cells in MS Excel?

What did you do?

Did you type the data into one cell then copy and paste it everywhere else in the worksheet?

A bit of a pain wasn’t it?

How about a way to get the data into all those cells simultaneously? A method that doesn’t require all the copy / paste stuff?

It sounded like a good idea to me too, so here’s what I found.

To enter the same data into multiple cells, (even non-adjacent cells) simply select the cells while holding down the Ctrl key.

With all the cells still selected, it’s time to type your data. But wait! Be sure that you do NOT hit the Enter key. Move out of the cells with the arrow keys or use the mouse to click elsewhere.

The trick to getting the data into all the cells is in the big finish.

When the data is typed, all you have to do to enter it into all the selected cells simultaneously is to hit Ctrl + Enter.


That’s all it took to avoid a whole lot of copy / paste time. A little Ctrl with your Enter key and you’ve mastered the art of putting data into many cells instead of just one.

~ April

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