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Save as PDF Button for MS Office 2007 and 2010

The other day we took a quick look at the difference between Office 2007 and Office 2010 when it comes to easily saving a file in PDF format.

Today I’d like to look at a way you may even like better – and this one works on both versions!

What we’re going to do is to look at adding a button to the Quick Access Toolbar that will let us choose a file format for saving before the Save As dialog box opens and without using the Office Button or File tab.

Maybe you’d appreciate a button that works like this:


If you save files in different formats then I know you’re interested so let’s get started.

Begin with either a right-click on the Ribbon then choosing Customize Quick Access Toolbar or click the down arrow on the right side of the toolbar and then choose More Commands.

When the Options dialog box opens you’re presented with the usual… left side is a list of the available commands and the right side is a list of those commands already on the Quick Access Toolbar.

Between the two you’ll find the Add and Remove buttons.

What we’re looking to find is one of the many save commands and the fastest way is to switch to the All Commands group in the drop-down list at the top of the left side.

Then click into the list and type an s.

This will move you to the part of the command list where the commands start with the letter s.


From there move through the list to locate and select the command Save as Other Format. You should select the one with the arrow on the right, which indicates that it comes with a drop-down list.

Click the Add button.

Use the up and down arrows on the far right to move selected commands around on the Quick Access Toolbar and click OK when you’re happy with what you’ve accomplished.

Voila! PDF pdq… just the way we like it :)