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Save & Share The Search

Posted By On November 19, 2004 @ 10:40 AM In MS Outlook | No Comments

Save & Share The Search

So, you’re working in MS Outlook and you’re busy searching for this and that.

Do you ever find that you’re setting up the same (or similar) search criteria over and over again?

Wishing you could somehow keep the search criteria to save some much needed time?

Well, if you answered “yes” then you’re in luck because it turns out you can save your MS Outlook searches—you just have to know where to look.

First you need to set up the search.

If you’re using MS Outlook 97 then you need to open the “Find Items” window from the Tools menu, Find Items choice or Ctrl + Shift + F.

If you’re using a newer version of Outlook then you’re looking for the “Advanced Find” window. You can reach it through the Tools menu, Advanced Find choice or the Ctrl + Shift + F key combination.

Either way you should get a window that looks like this:

image

Set all your usual search criteria—whatever it is you use the most.

Now go to the File menu (within the search window) and select Save Search.

image

The “Save Search” window will open where you’ll do the usual. Pick a location and a name for the search.

Click OK.

Next time you’re looking to complete this search all you have to do is to get to the Find / Advanced Find window, go to the File menu in the window and choose Open Search from the list.

At this point you do the normal locate and select to open the saved search.

You’ll find your search is loaded into the Find window—just as you saved it—no resetting of the info required.

Next I’ve got a cool little add-on.

If the search is something that you need to share or perhaps have on more than one computer you can email it!

Simply attach the saved search file to your email just like you would any other type of attachment.

Saving and sharing important searches—who would have thought it?

~ April


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