Tech Tips Home
The Best Tech Tips And Daily Deals
Newsletter On The Internet!

WorldStart Tech Tip And Store Search
Email: Password: Login Remember Me

Like what you see here? Subscribe to the Tech Tips newsletter!   Email: Subscribe

Saving E-Mail From Outlook

Monday, February 25th, 2013 by | Filed Under: E-Mail Help, MS Office Help, MS Outlook

Bill from Chattanooga, TN writes:

We receive our emails on Microsoft Outlook. Is there a way to copy emails form M. S. to a flash drive/USB Port? Thanks.


There are two main ways to save an e-mail onto a flash drive. The first method saves just the single e-mail, the second method saves your entire mailbox.  If you’re saving specific e-mails for record keeping or legal reasons, I recommend you save them individually. That way you can easily reprint them if needed. If you’re saving your mailbox for backup purposes, it’s a better idea to export the entire mailbox.

Saving Individual E-mail:

Select an e-mail you want to save. Click the file menu then click Save as. Click the drop-down box next to “save as type” and select HTML for universal viewing in web browser or Outlook message format for viewing only in Outlook. Name the file and select the destination as your USB flash drive, then click save.

Saving Entire Mailbox

Click on the file menu then select import and export. Select export to a file and press next. Select Outlook Data File (.pst) and click next. Select the mailbox you want to back up (make sure include subfolders is checked) and press next. Click the browse button, then select your USB flash drive, name the backup and press OK. Decide if you want to replace duplicates, allow duplicates or do not export duplicates, then click finish.

You will be prompted to add a password. This is a good idea if you need to secure the information. Anyone can view all of your e-mail from this file unless it is password-protected. Press OK if you don’t want to enter a password, or enter one and press OK to export your mailbox. The export process can take quite a while and may consume many gigabytes of space, depending on the size of your mailbox.



P.S. If you save as HTML, you can then easily send a copy of an e-mail to someone by  attaching the HTML file to a new e-mail. Since HTML is viewable in any web browser, it can be viewed even if the recipient doesn’t have Outlook.

Tags: , , , ,

4 Responses to “Saving E-Mail From Outlook”

  1. raymond hoffman jr says:

    message was great pictures were blank didn’t get any pictures with messagethey were all red x’s

    • cynthia says:

      Sorry, we had a few technical problems of our own this morning. If the images aren’t visible now, they should be soon. Thanks for reading.

  2. Bill Bill says:

    No pictures received with this tip.. just like the ones above, only the red X…

    • cynthia says:

      Sorry, we were having some technical difficulties of our own this morning. If the pictures aren’t visible, they should be soon. Thanks for reading.

Leave a Reply

Like these tips? Get them for FREE in your email!

WorldStart's Tech Tips Newsletter

  • Tech Tips Daily - Become a tech pro! Get the very best tech and computer help sent directly to your email every weekday!

  • Tech Tips Weekly - If you don't want our Tech Tips newsletter every day, then sign up for this weekly newsletter to get the best information of the week. Sent on Fridays.

Other Newsletters

  • WorldStart's Daily Deals - Every week, we send out great deals in our Daily Deals newsletter. Many of these deals are exclusively for our Daily Deals newsletter subscribers and can't be found with our regular specials.

  • Just For Grins - Each issue includes a couple clean jokes, some funny quotes, and a hilarious reader's story. Newsletter is sent five days a week.

Enter Email Address:


Your e-mail address is safe with us!
We only use it to send you the newsletters you request. It is NEVER disclosed to a third party for any reason, ever! Plus, if you decided you don't like our newsletters (don't worry, you'll love them), unsubscribing is fast and easy.

Free Newsletter Signup

Tech Tips Daily

Become a tech pro! Get the very best tech and computer help sent directly to your email every weekday!

Tech Tips Weekly

The week's best in tech and computer help. Get your issue sent to your email every Friday!

WorldStart's Daily Deals

The very best deals on the Internet! Get a new set of incredible sales every day of the week!

Just For Grins

Clean jokes, funny quotes, and hilarious comics. Sent 5 times a week straight to your email.


Love Worldstart? Refer A Friend!

WorldStart's Premium Membership

Tip Archive