Tech Tips Home
The Best Tech Tips And Daily Deals
Newsletter On The Internet!

WorldStart Tech Tip And Store Search
Email: Password: Login Remember Me

Like what you see here? Subscribe to the Tech Tips newsletter!   Email: Subscribe

Second Sort Criteria in MS Outlook

Friday, January 20th, 2006 by | Filed Under: MS Office Help, MS Outlook

Second Sort Criteria in MS Outlook

Most of us know how to sort e-mail messages in Outlook by clicking on the column heading of the field to use as the sort criteria (see today’s Quick Tip above).

An up arrow is sorting messages in ascending order and a down arrow sorts in descending order based on the data in the column you chose.

But did you ever find yourself wishing for a way to sort by two criteria instead of one?

Maybe you receive a lot of messages from the same person and you want your messages sorted not only by who sent it, but also by when it was received, so you can quickly find the newest message. If you’ve tried to do this before, you’ve probably clicked on the From column heading then clicked on the Received column heading, only to be disappointed that it doesn’t allow for a two column sort…or does it?

Actually, Outlook will allow for a multiple column sort if you know about the magic key. (OK – so it’s not magic but when you get one of these programs to easily cooperate, it sometimes feels that way).

Anyway, what you’re looking for here is the Shift key.

To do a multiple column sort of your messages in Outlook, click first on the column heading of the primary sort criteria. (Double-click if you need to switch between ascending and descending).

Now, hold down the Shift key and click on the column heading of your secondary sort criteria. (Clicking multiple times will switch the sort order back and forth).

Voila! You can sort a little bit of this and a little bit of that in MS Outlook with just a little help from the Shift key!

~ April

Leave a Reply

Like these tips? Get them for FREE in your email!

WorldStart's Tech Tips Newsletter

  • Tech Tips Daily - Become a tech pro! Get the very best tech and computer help sent directly to your email every weekday!

  • Tech Tips Weekly - If you don't want our Tech Tips newsletter every day, then sign up for this weekly newsletter to get the best information of the week. Sent on Fridays.

Other Newsletters

  • WorldStart's Daily Deals - Every week, we send out great deals in our Daily Deals newsletter. Many of these deals are exclusively for our Daily Deals newsletter subscribers and can't be found with our regular specials.

  • Just For Grins - Each issue includes a couple clean jokes, some funny quotes, and a hilarious reader's story. Newsletter is sent five days a week.

Enter Email Address:


Your e-mail address is safe with us!
We only use it to send you the newsletters you request. It is NEVER disclosed to a third party for any reason, ever! Plus, if you decided you don't like our newsletters (don't worry, you'll love them), unsubscribing is fast and easy.

Free Newsletter Signup

Tech Tips Daily

Become a tech pro! Get the very best tech and computer help sent directly to your email every weekday!

Tech Tips Weekly

The week's best in tech and computer help. Get your issue sent to your email every Friday!

WorldStart's Daily Deals

The very best deals on the Internet! Get a new set of incredible sales every day of the week!

Just For Grins

Clean jokes, funny quotes, and hilarious comics. Sent 5 times a week straight to your email.


Love Worldstart? Refer A Friend!

WorldStart's Premium Membership

Tip Archive