Tech Tips Home
The Best Tech Tips And Daily Deals
Newsletter On The Internet!

WorldStart Tech Tip And Store Search
Email: Password: Login Remember Me

Like what you see here? Subscribe to the Tech Tips newsletter!   Email: Subscribe

Selecting Cells with Just “The Right Stuff”

Friday, September 7th, 2007 by | Filed Under: MS Excel, MS Office Help

Selecting Cells with Just “The Right Stuff”

Have you ever looked at an MS Excel worksheet and wondered how long it was going to take you to select only those cells that contain text or formulas or numbers or those cells that have errors?

Plus, while you’re wondering that, you’re just dreading the old Ctrl key + click, click and click some more on all cells that meet the criteria.

Maybe you’re trying to protect the text of the file and need all those cells selected or maybe you’re looking to format all the numbers differently. Whatever your situation, you need to select only the cells containing a specific type of information and you need a quick way to select them all at once.

Seems like a perfectly reasonable request to me, so let’s take a look at a way to get the job done efficiently!

You obviously need to have the file open and be on the worksheet with which you’re looking to search. Have only one cell selected as well. If you have several highlighted, it will only search through the highlighted cells and not the whole worksheet.

Now, open the Go To feature (Edit menu, Go To choice or Ctrl + G or the F5 key).

When the Go To window opens, you’re looking for the Special button.

When the Go To Special window opens, you’re looking to select Constants. (If you’re only trying to find formulas, select that choice and follow the same steps as below).

When you select “Constants,” you’ll notice that the choices just below the Formulas choice become active.

You need to leave only the type of data you’re looking to highlight still checked.

So, if you’re looking to highlight only text, unselect everything, but the text option.

When you’ve made your selection, click the OK button.


You’re returned to the worksheet with all the cells highlighted that contain your requested data type.

Here’s a bonus idea: You can use the same type of logic used in last Friday’s MS Office tip to select multiple sheets and run this same type of Go To search to select cells with certain types of data with just one quick move.

So, say bye bye to the old Ctrl + click, click, click.

You gotta love the efficiency!

~ April

Leave a Reply

Like these tips? Get them for FREE in your email!

WorldStart's Tech Tips Newsletter

  • Tech Tips Daily - Become a tech pro! Get the very best tech and computer help sent directly to your email every weekday!

  • Tech Tips Weekly - If you don't want our Tech Tips newsletter every day, then sign up for this weekly newsletter to get the best information of the week. Sent on Fridays.

Other Newsletters

  • WorldStart's Daily Deals - Every week, we send out great deals in our Daily Deals newsletter. Many of these deals are exclusively for our Daily Deals newsletter subscribers and can't be found with our regular specials.

  • Just For Grins - Each issue includes a couple clean jokes, some funny quotes, and a hilarious reader's story. Newsletter is sent five days a week.

Enter Email Address:


Your e-mail address is safe with us!
We only use it to send you the newsletters you request. It is NEVER disclosed to a third party for any reason, ever! Plus, if you decided you don't like our newsletters (don't worry, you'll love them), unsubscribing is fast and easy.

Free Newsletter Signup

Tech Tips Daily

Become a tech pro! Get the very best tech and computer help sent directly to your email every weekday!

Tech Tips Weekly

The week's best in tech and computer help. Get your issue sent to your email every Friday!

WorldStart's Daily Deals

The very best deals on the Internet! Get a new set of incredible sales every day of the week!

Just For Grins

Clean jokes, funny quotes, and hilarious comics. Sent 5 times a week straight to your email.


Love Worldstart? Refer A Friend!

WorldStart's Premium Membership

Tip Archive