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Set Open Location in MS Office

Wednesday, August 26th, 2009 by | Filed Under: MS Office Help

When you open a file in one of your MS Office programs do you find that you’re always navigating away from “My Documents” to some other folder?

Ever wish that it would just open up to that location in the first place?

If so then here’s the good news… you can set each program to go directly to whatever location you desire when you go to open a file.

I can honestly say that this is one of the first adjustments I make when “moving in” to a new computer. While I use many different folders to help sort out my files, I usually find that there’s one in particular that I use the most so I set the program to call up that location whenever I open a file.

If it sounds like a good plan to you then here’s what you need to know…

Everyone needs to work in the Options dialog box and, as always, that means different directions for different versions.

Let’s begin with the older versions of the MS Office Suite.

First you’ll need the Tools menu, Options choice.

From there you are looking for the tab that will let you set the “Default file location“.

In Word it’s the File Locations tab: select the Documents file type and then click the Modify button. In the next dialog box locate the folder and click OK. Then click OK again to exit the Options dialog box.

When looking in Excel I found it on the General tab and in PowerPoint it was on the Save tab. For Excel and PowerPoint you’ll have to enter the folder location manually then click OK to exit the Options dialog box.

Now, as for my Office 2007 users:

You begin with the Options button for whatever program you’re using which is located in the Office Button list.

Go to the Save options category and locate field for “Default file location“.

Some programs will let you browse and select the default location, others will not so you’ll have to type it yourself.

Once the correct location is in the field click OK to exit the Options dialog box.

As a suggestion for anyone who has to enter the new location manually… if it’s in a location with a complicated path then you might try to actually open the folder then copy and paste its location into the field.

That’s it, you’re done. Next time you start the process to open a file the program should go immediately to the location you chose… allowing you to get right down to business without delay.

~ April

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