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Shrink to Fit in Word

Friday, September 18th, 2009 by | Filed Under: MS Word

Have an MS Word document that is just a bit too long? A few lines stuck on that last page? Wish you could “shrink” the document a bit and lose that last page?

Well, I suppose you could try a different font size. Or, you know, adjusting it up and down just to find the exact change that will remove the need for the unwanted last page.

But, why would you waste the time when you could get Word to do that for you?

Interested in finding out how?

Yep, I thought you might be, so here’s the scoop!

The Word feature we’re looking for is “Shrink to Fit” and it’s found in the Print Preview.

Readers using older versions of Word can either go to the File menu, Print Preview choice or use the Print Preview button located on the Standard toolbar.

Those of you using Word 2007 you’ll find Print Preview in the Office Button in the list of options offered by the Print choice.

Once in the Print Preview, you’re looking for the Shrink to Fit button.

In older versions of Word it looks like this:


People with Word 2007 will see this:


No matter the version, click it.

Instantly, Word shrinks your document’s font size to reduce the number of pages by one.

(At times, I did get an error message telling me that Word couldn’t make the change. With some effort, I found that if I saved the document as is and then tried again, it would complete the shrink).

There you have it. Word’s version of the phrase “Shrink to Fit!”

~ April

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